This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2356805
Twin Falls County
Administrative Assistant
SALARY
\$21.30 Hourly
LOCATION
Twin Falls County, ID
JOB TYPE
Full-time
JOB NUMBER
202500032
DEPARTMENT
Commissioners
OPENING DATE
04/03/2025
CLOSING DATE
4/10/2025 10:00 PM Mountain
Position Information
Apply ONLINE at www.twinfallscounty.org
Testing is required for this position. We must receive your test results
by the posting deadline for you to be considered
for this position. Testing is conducted by the Idaho Department of Labor
Magic Valley Office. Their hours are Monday
Fridayfrom8 a.m. 5 p.m.To receive the testing links; call 208-735-2500,
emailmagicvalleymail@labor.idaho.gov , or visit
the Department of Labor Magic Valley Office at420 Falls Avenue in Twin
Falls.
Please note: If you took tests through the Department of Labor for a
company other than Twin Falls County, your tests
scores are not automatically sent to us and you will need to mail,
email, or fax them to our officebeforethe posting
deadline to be considered for this position.
Tests required: Clerical Proofreading; Basic Office Skills; Typing; Data
Checking
Tests will be kept on file for six (6) months. Whenyou retest, we
willuse your most recent test score for each position for
which you apply.
Job Description
CLASSIFICATION SUMMARYPerforms administrative and secretarial support
for the County Commissioners office. Work
often includes handling more private or sensitive information. An
employee in this classification manages correspondence;
maintains communications with key staff within and outside the
department; schedules and coordinates meetings,
interviews, events and other similar activities; performs research and
generates reports; prepares internal support materials
and reports; and may perform bookkeeping and accounting. The job
requires finely honed time management and
organization skills with attention to detail and accuracy. Due to the
overall complexity and difficulty of the work and
independence required of the position; work tasks may not have an
established procedure or protocol. The position reports
to the Office Administrator and is usually performed in an office
environment.
Duties / Responsibilities
mailto:magicvalleymail@labor.idaho.gov
ESSENTIAL DUTIES AND RESPONSIBILITIES(illustrative only and may vary by
assignment)
As back up to the Office Administrator, the Administrative Assistant is
trained in all aspects of Administrators position
to include scheduling hearings, posting notices as per state code, being
able to research state code related to office
requirements, submit claims to ICRMP, process claims and understand
budget lines for multiple departments
(Commissioners, general fund, Public Defenders Office, IT, Maintenance,
etc.). Must be familiar with all the
departments within the County to be able to effectively assist citizens
and other offices. This position requires highly
honed skills in a busy office environment. Effective spelling, grammar,
punctuation, composition of documents, time
management, and ability to manage multiple complex projects is required.
Processes invoices for claims from the Commissioners Office, General
Fund, Phone, and Tort Fund;
Processes claims for Overflow and Conflict Public Defender; log invoices
to avoid duplicate payments, verify
which invoices are overflow and which are conflict with the PD Conflict
administrator, differentiate between
overflow, conflict and court appointment invoices.
Processes invoices for tenants, tracks payments received and follow up
on missing payments according to
contractual agreements. This changes annually and must be familiar with
contracts.
Schedule items for agenda, must be able to determine priority for agenda
and commissioner availability;
Prepares and posts agendas for Commissioner meetings as per Open Meeting
Law. Prepares packets for
meetings; must be able to review and interpret documents for proper
titling on agenda and verify supporting
documents for meetings, staff reports, must be able to learn P&Z process
to differentiate what can be posted
on the agenda and what requires a hearing;
Prepare minutes from meetings. Review, spell check, and create synopsis
for publication.
Processes departmental budget adjustments for purchasing and
