General Description:
BeOne Medicines is seeking an experienced Senior Administrative Assistant to support the Corporate Communications team. The person in this role will need to be an experienced, detail-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have experience processing requisitions and purchase orders, managing contracting processes, and serving as an SAP specialist to ensure smooth financial and procurement operations. This role requires exceptional communication skills, the ability to manage the needs of many, strong attention to detail, and self-motivation. The candidate must also demonstrate resourcefulness in building relationships across the global BeOne organization.
Essential Functions of the job:
Provide administrative support to the VP, Global Communications and other department members.
Manage complex/heavy calendaring, scheduling, expenses and travel.
Manage the processing of purchase requisitions and contracts (approx 50%) of the job.
Understand business priorities and proactively look for ways to streamline the support matrix.
Build and maintain key external relationships via the core business's needs.
Build and maintain internal cross-functional relationships across BeOne.
Ensure and maintain confidentiality of all appropriate communications and documentation.
Partner across the Corporate Affairs team.
Schedule and coordinate candidate phone, video, and in-office interviews.
·BeOne Medicines Patient Advocacy Portal Management.
Education Required:
High School education required; Bachelor's degree is a plus
Qualifications:
5 plus years of experience assisting high level leaders; multiple disciplines a plus.
Demonstrated experience in efficiently multi-tasking between business partners and priorities.
Ability to take on increased responsibility as the company and team grow. Ability to independently work in an ambiguous yet fast-paced environment. Ability to work independently in a fast-paced environment with constantly changing priorities.
Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
Demonstrated ability to relate well with all levels of management and peers.
A positive can-do attitude.
Computer Skills:
·High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
