Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
Job ID : 85156
Location : Minneapolis
Telework Eligible : Yes *Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Bid Open Date : 03/31/2025
Bid Close Date : 04/07/2025
Date Posted : 03/31/2025
Closing Date : 04/10/2025
Hiring Agency/Seniority Unit : Education Department / MDE-Inc MAEF/MBOT-AFSCME
Division/Unit : Education-St Paul / Literacy Team
Work Shift/Work Hours : Not Applicable Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : (Required for AFSCME)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides comprehensive administrative and technical support to the Office of Teaching & Learning, with a focus on assisting the Directors and staff of the Literacy Unit and Early Education Division. The role ensures compliance with division and unit policies, procedures, and guidelines, enabling staff to carry out their responsibilities efficiently and effectively. Key responsibilities include offering operational support, project planning, communication, and implementation; creating and maintaining systems for managing division records, contracts, grants, budgets, and data; delivering consistent, high-quality assistance to both internal and external stakeholders; coordinating logistics for large meetings; and performing additional tasks as needed.
Minimum Qualifications
Ability to use customer service skills on the phone, in person, and online to provide effective general and specialized office support; including excellent written and verbal communications skills and abilities;
Knowledge of and skill in the use of Microsoft Suite (Word, Excel, Outlook, SharePoint, and MS Teams)
Skill in data entry sufficient to receive and review source documents, perform data entry, compare documents to database information, and edit, code, and correct documents, search and retrieve data from data systems, create data documents and forms, design templates, perform data queries, grant database/data systems entry and reporting access and capabilities; and
Skill in word processing sufficient to provide a team of professional staff with high-quality word-processing needs including preparing memos, reports, newsletters, invoices, financial statements, labels and other documents with minimal error.
Preferred Qualifications
Two (2) years of paraprofessional, clerical or technical experience.
Web accessibility experience.
Administrative/Executive support experience
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
