This position is for the 2025-26 school year, start date to be determined
and will be announced when the 2025-26 calendars have been approved
Pay Range: $25.78 - $28.87 (min - 12% above min)/hr
These pay rates are based on the 2024-25 school year rates and will be
updated when approved during the negotiations process around May 2025 for the
2025-26 school year*
Hours/day: 8
Work calendar days: 195
Duration of position: Ongoing
Benefits include:?Health insurance, dental insurance, life
insurance, PERA retirement, paid time off, short and long term
disability, access to employee walk-in clinic, as well as other optional
benefit elections.
SUMMARY:
Responsible for the smooth and efficient management of the school
administrative office and for providing administrative assistance to the
principal, administrators, office, school staff, and students at an
assigned middle school. May guide the work of support staff.
JOB TASKS:
Perform financial duties, including reconciling and monitoring
school-wide budgets, grants, and PSA accounts; maintain petty cash;
research, create, run, and maintain financial and other reports;
monitor and maintain building compensation plans; order and inventory office
supplies, equipment, and textbooks; process purchase orders and oversee
the process for vendor contracts, process warehouse orders, restricted
checks, fund transfers, and travel and mileage reimbursements; monitor
purchasing cards; and submit job orders; manage School Pay system for
collecting student fees; prepare Employee Reports and other
payroll/finance documents.
Manage principal's calendar, including scheduling meetings,
observations, and appointments. Compose, @type, track, and/or submit
correspondence, handbooks, newsletters, employee evaluations, and
reports. Make travel arrangements as necessary. Maintain on-site employee
personnel files and security and distribution of school building keys.
Receive calls, greet visitors, and answer inquiries. Direct calls and
visitors to the appropriate person as necessary. Assist students and parents
with ParentVue passwords and navigation.
Monitor substitutes scheduled for staff absences and obtain coverage within
the building for absences not assigned through the system. May report and
monitor employee absences through absence system. Arrange for, monitor,
and sign time cards for substitutes.
Supervise students in lunchroom, halls and office area as needed.
May lead support staff, including training, assigning and guiding
work, and assist with interviewing.
Attend work and arrive in a timely manner.
Maintain building rental calendar, telephone system, and building
telephone tree.
Serve on and attend various employee teams and attend all faculty meetings.
Participate as a member of the building Crisis Team.
Assist the athletic department with creating team rosters, tracking
physicals, processing fee payments and ordering supplies/equipment.
Assist in the organization of assessment testing and safety drills.
Organize student/parent events such as conferences, back-to-school
nights, open house, and student award nights. Coordinate staff events such
as celebrations and retirements.
Assist with production of master school schedule.
Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSES REQUIRED:
High school diploma or equivalent
Specialized training beyond high school preferred
Five year of progressive related experience, including experience
supervising support staff
Equivalent combination of education and experience acceptable
Successful completion of First Aid and CPR, and Administering Medication in
a School Setting (if not currently certified, successful completion must
be done at earliest convenience after hire)
Criminal backgroundcheck required for hire
