POSITION TITLE: Administrative Assistant (6-month Seasonal Position) (Hourly)
REQUISITION #: req8066
DEPARTMENT: Natural Areas
LOCATION: NIX SITE OFFICE BLDG
BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits
EMPLOYMENT TYPE: Part-Time Hourly
HOURLY RATE: $18.00 - 22.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/2/2025.
The City of Fort Collins is a bias-conscious employer. We ask that you please
avoid the use of photos when submitting a resume and/or an application for
employment. You will receive an email acknowledgment when you have
successfully submitted an application. Your completed application will be
forwarded to the hiring manager. You will be notified if you are selected for
further testing or interviews. Please keep your contact information
up-to-date. The status of your application will be updated in your applicant
profile. Post-offer background check required .
Studies have shown that women and people of color are less likely to apply for
jobs unless they believe they can perform every job description task. We are
most interested in finding the best candidate for the job, and that
candidate may come from a less traditional background. The City may consider
an equivalent combination of knowledge, skills, education, and
experience to meet minimum qualifications. If you are interested in
applying, we encourage you to think broadly about your background and skill
set for the role.
To learn more about The City of Fort Collins and Our Community, please read
Our Community and Our Organization Brochure
SUMMARY:The position will provide administrative support in an organized,
friendly, and professional manner for the Natural Areas department. The
position requires independentjudgement and decision making.
ESSENTIALDUTIES AND RESPONSIBILITIES:The following duties and
responsibilities areillustrative of the primary functions of this position and
are not intended tobe all inclusive.
Provides administrative duties, including:
-Interact positively, work cooperatively, and communicate effectively with
community members, partners and staff to deliver the highest level of
customer service
-Assist with inquiries, contracting, event setup and payment tracking for
public use facilities
-Collaborate with Business Support team to provide on-site customer service
for office staff and community members
-Performs data entry by maintaining and updating files, records, web pages
and databases
-Process incoming/outgoing mail, invoices, checks, and deliveries
-Monitors and orders office supply inventories
-Troubleshoot IT assets such as conference equipment and printers
-Review Documents for accuracy and route for signatures
-Maintain and interpret records, logs, reports, and calendars
-Provide other administrative duties on an as needed basis
-Other special projects as assigned
SUPERVISORYRESPONSIBILITIES:This job has no supervisoryresponsibilities.
City Competencies
Demonstrated cultural competence to effectively interact, work, and
develop meaningful relationships with people of diverse identities,
perspectives, and cultural backgrounds.
Strong learning orientation. Leverages all resources and is creative in ways
of learning for self to continue adapting to changing issues and trends.
A desire and ability to understand the diverse needs of internal and external
customers, and to create experiences and deliver services that exceed their
expectations.
A desire and ability to utilize digital tools for organizational
information, individual, and teamwork.
QUALIFICATIONS:Therequirements listed below are representative of the
knowledge, skills, and abilitiesrequired to perform the necessary
functions of this position
-Ability to effectively and adaptively handle multiple taskssimultaneously
-Ability to communicate effectively orally and inwriting
-Attention to detail and organizational skills
-Ability to grasp new processes and computer programs quickly
-Excellent customer service skills
-Proficient in Microsoft 365 (Word, Excel, Teams, Outlook,
etc.), Adobe Acrobat and/or DocuSign
-Ability to work independently, as well as part of a team
EDUCATIONAND EXPERIENCE:High school diploma or general education degree
(GED)required plus a minimum of one year customer serviceexperience; or
equivalent combination of education and experience.
LANGUAGESKILLS:
-Ability to read and interpret documents such as safetyrules, operating and
maintenance instructions, and procedure manuals.
-Ability to write routine reports and correspondence.
-Ability to speak effectively to customers oremployees of organization.
REASONINGABILITY:
-Ability to apply common sense understanding to carry outinstructions
furnished in written, oral, or diagram form.
-Ability to deal with problems reasonably andeffectively.
CERTIFICATES,LICENSES, REGISTRATIONS:
Valid driver's license preferred.
PHYSICALDEMANDS:The physicaldemands described here are representative of
those that must be met by anemployee to successfully perform the essential
