LEGAL SECRETARY I/II
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LEGAL SECRETARY I/II
Salary
$20.67 - $32.01 Hourly
Location
Clark County - Las Vegas, NV
Job Type
PERMANENT
Job Number
29237
Department
District Court
Opening Date
03/25/2025
Closing Date
4/8/2025 5:01 PM Pacific
Max Number of Applicants
250
Description
Benefits
Questions
ABOUT THE POSITION
The Eighth Judicial District Court is seeking qualified candidates to apply for the Legal Secretary I/II position. The Legal Secretary provides varied, responsible, and confidential secretarial and office administrative assistance to one or more Court Hearing Masters and may provide direction to office support staff on a project basis.
THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
This position is confidential and excluded from membership in the union.
This position is a non-union position and excluded from membership in the union.
The Legal Secretary I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Secretary II.
LEGAL SECRETARY I $20.67 - $32.01 Hourly
LEGAL SECRETARY II $22.34 - $34.59 Hourly
MINIMUM REQUIREMENTS
Education and Experience:
Legal Secretary I - Equivalent to graduation from high school, AND three (3) years of full-time general office experience, two (2) of which include legal office support experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
NOTE: Certain positions may require net typing speed of 50 wpm.
Legal Secretary II - In addition to the above: minimum of one (1) year of full-time experience in providing legal secretarial and administrative office support.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.
Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Provides a variety of general secretarial and office administrative assistance to attorneys and support staff. Independently drafts, @types and formats general and legal pleadings, subpoenas, briefs, contracts, ordinances and/or other legal documents and correspondence, memoranda and reports from attorney notes, brief instructions and/or printed materials into a computer word processing program. Follows attorney instructions and office policy and procedures to process a variety of legal processes and/or documents and obtains appropriate review and signatures. Reviews finished materials for appropriate use of the English language including: completeness, accuracy, formatting, spelling and grammar. Sets priorities and meets critical deadlines by scheduling court dates, meetings and/or appointments for attorneys and filing of legal briefs documents and other necessary paperwork with the court. Receives and screens visitors, emails and/or telephone calls and assists said contacts using good judgment, discretion, and proper interpretation of policies and procedures, providing information regarding the particular area of assignment and/or by referring the caller to the proper attorney or subject matter expert. Uses computer databases, online legal resources and/or written law materials to research and retrieve data, and prepare reports. Keeps desk and office area organized and maintains chronological tickler system for files and time sensitive document deadlines. Relieves attorneys of certain administrative matters by contacting case witnesses for pretrial conferences, following up on projects, transmitting information, keeping informed of daily schedules and arranging for meetings. Contributes to the efficiency and effectiveness of the team, office and Clark County as a whole by participating as an active member of the work team, offering ideas and/or suggestions on how to improve processes and by providing excellent internal customer service, external customer service to fellow coworkers and Clark County constituents.
PHYSICAL DEMANDS
Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 options
More Money in Your Pocket
100% Employer Paid Defined Benefit Retirement
No Social Security Deduction
No State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
Medical (https://www.clarkcountynv.gov/government/departments/risk\management/employee\and\retiree\health_benefits.php#outer-2778) - Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)
24/7 Telephone Advice Nurse - no employee cost
Teledoc, Doctoroo, and Dispatch Health
Retiree insurance - eligible after 5 years of service
Dental
Vision
Life Insurance - Employer Paid
AD&D - Employer Paid
Long Term Disability - Employer Paid
Generous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday Holiday
Paid Vacation Leave
Paid Sick Leave
Holiday Leave
Other leave options
Catastrophic Leave
Parental Leave - Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
Trustmark - Permanent Life Insurance benefits and long-term care.
Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available
Morgan Stanley - Deferred Compensation Plan
Employee Assistance Program
Onsite Fitness Center - $12/month
*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.
01
The following questions (1-4) will be used to assist in determining if candidates meet the minimum qualifications. Which best describes your level of education?
High School Diploma or GED
Some College- No Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
None of the above
02
Indicate your full-time general office experience.
No Experience
Less than 3 years
3 to 4 years
4 to 5 years
More than 5 years
03
Indicate your full-time legal office support experience.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
04
Please list the employer(s) on your application where your experience was obtained in question 2-3. See Template Below. Type N/A if you have no related experience.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
05
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.
06
Indicate your full-time professional experience providing legal secretarial and administrative office support.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
07
Indicate your full-time professional experience screening communications from counsel and their staff to ensure that no ex parte communications with the department occur?
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
08
Indicate your full-time professional experience interfacing with counsel and their staff regarding orders shortening time.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
09
Indicate your full-time professional experience assessing whether submitted written orders follow procedural rules, are formatted properly, and conform with the court officer's ruling as documented in the minute order from a hearing.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
10
Indicate your full-time professional experience calendaring matters to be heard by a judicial officer.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
11
Indicate your full-time professional experience scheduling virtual meetings or hearings in Zoom or other virtual platform.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
12
Indicate your full-time professional experience working in a confidential office environment.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
more than 5 years
13
Indicate your full-time professional experience working in a fast-paced office environment.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
more than 5 years
14
From the following list, select the software applications and/or automated databases you have used working in a professional, full-time employment capacity. (Check all that apply):
Microsoft Outlook
Microsoft Word
Microsoft Excel
Odyssey
JAVS
None of the above
15
Select from the list below, the legal documents that you have full-time experience working with and processing (Select all that apply).
I do not have experience with any of the listed documents
Affidavits
Agency Appeals (NRS 432B.317 Administrative Appeal of Substantiated Report)
Citations
Court Minutes
Criminal related documents
Dependency Court Filing
Evictions
Garnishments
Notices
Pleadings and Discovery
Releases and Bankruptcies
Small Claims
Subpoenas/Summons
Writs
Other Court Related Documents
16
Please list the employer(s) on your application where your experience was obtained in questions 6-15. See Template Below. Type N/A if you have no related experience.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
Job Duties:
Required Question
Employer
Clark County
Address
500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791
Phone
(702)455-4565
Website
http://www.clarkcountynv.gov
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