What you'll bring to the team
We are seeking a detail-oriented, organized, and proactive Facilities Administrative
Assistant to join our team. The ideal candidate will be responsible for managing and coordinating
various administrative tasks within the Facilities department, ensuring smooth and efficient
operations. This role requires strong organizational skills, proficiency with a computer and
Microsoft Suite, reports, data management tools, and a good communicator
Essential Job Functions:
Create Daily Work Orders: Generate work orders from email requests, ensure clarity, and
assist with assigning tasks to the team.
Assign Daily Maintenance Inspections: Utilize CMMS (Computerized Maintenance
Management System) to assign daily maintenance inspections (DMIs) to technicians.
Update Maintenance Logs: Maintain and update various Excel sheets for Daily
Maintenance Inspections (DMI), Work Orders, and more.
Collect and Monitor Equipment Logs: Gather and review logs from heavy equipment,
schedule repairs based on notes, and ensure timely maintenance. Lock out equipment if
necessary.
Troubleshoot and Update Tablets: Coordinate with IT for tablet repairs and
troubleshooting as needed.
Perform Inspections: Conduct inspections on play structures, floats, generators for leaks,
and other equipment as needed for extra coverage.
Documentation and Record Keeping: Scan and store various documentation including
float, training, DMI, APCD, and permit records.
Purchase Orders: Create purchase orders for necessary maintenance materials and
equipment.
Update Procedures and SOPs: Maintain accuracy of Standard Operating Procedures
(SOPs) and training materials.
Prioritize Work Orders: Create and prioritize work orders for critical inspections and
repairs.
*Other job duties as assigned.
Qualifications & Experience
High School Diploma or equivalent required; Associate's degree preferred.
Proficiency in Excel, CMMS, and other data management tools.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Outlook and other relevant software applications.
Excellent communication and interpersonal skills.
Ability to prioritize tasks and manage time effectively
PPE Requirements:
Non-slip, steel toe shoes.
Vest, gloves, respirator, hearing protection on occasion. (Will be fitted for PPE upon accepting job role.)
Physical Requirements
Sitting - Occasionally (1 - 33%)Standing - Constantly (67 - 100%)Walking - Constantly (67 - 100%)
Bending - Constantly (67 - 100%)Twisting - Constantly (67 - 100%)Squatting/Kneeling/Crawling/Climbing - Constantly (67 - 100%)
Wrist Deviation (Side to Side) - Constantly (67 - 100%)Hand/Wrist Repetitions (Up and Down) - Constantly (67 - 100%)Reaching - Constantly (67 - 100%)
Grasping - Simple:
Lifting, Pulling and Pushing - Frequency of Activity by Weight Category
Frequency of Activity Matrix Lifts & Carries Lifts Overhead Pulling Pushing
Up to 10 pounds Constantly (67 - 100%)Constantly (67 - 100%)Frequently (34 - 66%)Constantly (67 - 100%)
11 - 24 pounds Constantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)
25 - 34 pounds Constantly (67 - 100%)Constantly (67 - 100%)Frequently (34 - 66%)Constantly (67 - 100%)
35 - 50 pounds Constantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)Occasionally (1 - 33%)
51 - 74 pounds Constantly (67 - 100%)Occasionally (1 - 33%)Constantly (67 - 100%)Occasionally (1 - 33%)
75 - 100 pounds Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)
Over 100 pounds Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)
Visual/Hearing Requirements Working Conditions
Requirement Applicable/Not Applicable Temperature Between 16 and 95 degrees
Visual Crawl Space/Cramped Postion Exposed 1 - 3 hour per day
Close eye work (small figures) Applicable Personal Protective Equipment** None (0%)
Color discrimination Not Applicable Driving Frequently (34 - 66%)
Minimal color discrimination Not Applicable Noise* Occasionally (1 - 33%)
Normal color discrimination Not Applicable * (Loud/Repetitive,
Other: Depth perception, distance vision, ability to focus Applicable
Other:
Hearing (Specify any other requirements or restrictions that should be considered)
Hearing Requirements - Special requirements, able to consistently fulfill communication needs
(alarms, phone ringing, conversation, clear acuity within 100 feet) Applicable
The duties & physical requirements listed above are intended only as illustrations of the various @types of work that may be performed. The omission of specific statements of duties & physical requirements does not exclude them from the position if the work is similar, related or a logical assignment to the position.
We want to ensure that everyone has the opportunity to perform their best at interview, so if you have additional requirements due to disability or ill health please get in contact with LLC.HumanResources@legoland.com
Benefits
?? Your Benefits Odyssey Begins Here:
??? Generous Vacation and other Time off perks:
Time off is your passport to recharge. Enjoy a generous PTO policy to explore, relax, and rejuvenate.
????? Affordable Health Plans:
Dive into the comfort of affordable medical, vision, and dental plans that prioritize your well-being.
?? Global Access Pass:
Picture this - free entry to all Merlin attractions worldwide! Your golden ticket extends to family and friends, unlocking a world of wonder.
??? Secure Your Future:
Safeguard your legacy with company-paid life insurance - because we care about your peace of mind.
?? 401(k) Matching Plan:
Your financial goals are important. Benefit from our 401(k) matching plan to help you build a secure future.
?? Continued Growth:
Joining Merlin isn't just a job; it's a thrilling expedition. Expect continuous growth in an exciting, global organization that values your journey.
??????????? Family and Friends Fun:
Your loved ones are part of the adventure! Share the joy with family and friends as they too enjoy free entry to our magical attractions.
Pay Range
USD $24.50/Hr.
Submit a Referral (https://hourlycareers-na-merlinentertainments.icims.com/jobs/8076/legoland-ca-facilities-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834381883)
Connect With Us!
At Merlin we welcome the world to our magical attractions and resorts every day and we want to reflect that same multicultural mix inside our business too. We strive to create an inclusive and diverse workplace where people can be themselves, have the same opportunities and thrive together. Because at Merlin, everyone matters!
Together, we work to create a workplace where everyone feels valued, no matter their age, race, gender, disability or sexual orientation. Although we understand that we'll always be learning and growing, we aim to be the most inclusive and flexible employer in our industry.
Location (Country-State-City) US-CA-Carlsbad
Job ID 2025-8076
Employment Type Full-Time
Offer/Contract Type At Will (US Only)
Location Name LEGOLAND California
Job Locations US-CA-Carlsbad
