Job Summary
Perform day-to-day Accounts Payable, Accounts Receivable, Procurement, Human Resources & General Administrative activities, while providing direct support to senior leadership with regards to accounting and finance reporting and processes. This includes ensuring invoices and payments are processed in accordance with established procedures in a highly efficient, timely and accurate manner and providing regular updates on AR/AP balances.
Principal Duties And Responsibilities
- Enhance and maintain Accounts Payable and Accounts Receivable processes and procedures.
- Process, code and record all invoices daily. Ensuring timely and accurate payments of invoices and collections of receivables.
- Coordinate and facilitate the flow of AP approvals to send reminders for invoices that are coming up due and avoid delays.
- Assist with onboarding new hires, screening & interviewing included.
- Process weekly payroll, ensure all systems are compliant with state/federal requirements.
- Oversee all financial, insurance & agency audits as it relates to payroll, GL/WC & unemployment.
- Run AR reports and provide leadership with information regarding past due accounts to collect outstanding account balances.
- Act as point person for any AP/AR related questions and maintain vendor and customer database.
- Maintain accurate records to ensure timely and accurate reconciliation of reporting between AP/AR and accounting systems.
- Gain knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
- Support internal and external audit requests.
- Perform independent research and analysis to troubleshoot and problem solve as needed.
- Interact with other areas of the company and vendors to build collaborative relationships.
- Engage with local vendors to vet insurance & workers comp prior to onboarding as approved vendor for contract services.
- Quickbooks & ADP weekly entries.
- Coordinate procurement purchases, deliveries or pickups for staff.
- Perform other duties as assigned.
Knowledge, Skills And Abilities
- Bachelor’s degree in finance, Accounting or equivalent experience
- Accounts Payable and/or Receivable experience
- Proven ability to work independently and learn quickly
- Team player with the ability to work in a fast-paced dynamic environment
- Sound judgment, communication and interpersonal skills
- Strong time management skills and multi-tasking abilities
- Analytical skills with ability to synthesize and summarize data
- Strong organizational skills
- Detail oriented
- Proficient in Microsoft Office suite with advanced Excel skills
- Experience working with Air Table and QuickBooks a plus
- ADP payroll systems
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- Paid time off
- Work from home
Schedule:
Work Location: Remote
