Description We are offering an opportunity for an Administrative Assistant to join our team in the Utilities/Infrastructure industry. Based in White Bear Lake, Minnesota, this role offers a contract to permanent employment opportunity. The Administrative Assistant will be responsible for a variety of tasks, including managing front desk operations, document digitization, and event planning.
Responsibilities
Oversee front desk operations, ensuring a detail oriented environment
Handle massive document scanning projects to digitize and secure records online
Manage document storage and retrieval processes
Assist with incoming inquiries, maintaining a customer service-oriented approach
Track and order office supplies, ensuring adequate stock for operations
Develop and maintain spreadsheets to support various departments
Plan and coordinate logistics for three companywide meetings annually
Engage in email correspondence, answering inbound and outbound calls as required
Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to perform tasks efficiently
Exhibit strong organizational capabilities, flexibility, and attention to detail
Assist colleagues with additional tasks as needed, demonstrating a proactive team player attitude. Requirements - Proficiency in answering inbound calls, ensuring effective communication and prompt response to inquiries.
Exceptional customer service skills, with a focus on meeting client needs and maintaining high satisfaction levels.
Accurate data entry skills, with an emphasis on attention to detail and efficiency.
Ability to manage email correspondence professionally and efficiently.
Experience with both inbound and outbound calls, demonstrating excellent telephone etiquette.
Proficient in Microsoft Excel, for tasks such as data analysis and report generation.
Skilled in using Microsoft Outlook for managing emails, schedules, and contacts.
Proficiency in Microsoft PowerPoint for creating presentation materials.
Proficient in Microsoft Word for various tasks such as document creation, editing, and formatting.
Ability to schedule appointments effectively, with an emphasis on time management and organization.
Experience in document scanning, ensuring accurate digital record keeping.
Strong organizational capabilities, including the ability to manage multiple tasks and prioritize effectively.
Experience in conference planning, demonstrating strong project management and coordination skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
