Job Summary:
The Administrative Assistant role responsibilities will encompass a variety of tasks focused on supporting the smooth operation of an office.
Key Responsibilities:
General Office Management:
Office Upkeep - Oversee daily maintenance tasks, including lights, AC maintenance, etc.
Maintaining office supplies (ordering, restocking, inventory).
Ensuring office equipment is functioning (printers, copiers, etc.).
Check and send out mail and receive/send FedEx and UPS packages daily.
Communication:
Answering phones and directing calls to the appropriate person or department. - Managing emails and office correspondence.
Greeting visitors and handling inquiries.
Scheduling & Coordination:
Organizing meetings, conferences, and events.
Ordering lunch and supplies needed for events
Financial Administration:
Assistance with separating checks every Thursday and handing them out every Friday
Credit Card Assistance - Assist with credit card-related tasks.
Human Resources Support:
Assisting new employees (setting up workstations, requesting badge access for suite and building).
Updating seating chart and record daily attendance.
Employee Access & Training Support
Request employee access
Assist with online manager training as needed.
Health & Safety Compliance:
Ensuring the office follows health and safety regulations.
Managing first-aid kits, emergency procedures, and ensuring the office is safe.
Customer Service:
Managing orders or requests for products/services.
Providing support for clients visiting the office.
Technology Support:
Assisting with basic IT issues (troubleshooting equipment or software).
Managing and maintaining the office's tech resources.
Maintaining Office Policies:
Updating and distributing office policies to employees.
Ensuring employees adhere to office procedures.
Seasonal:
Assist with bonus checks
Working Conditions:
Full-time, Monday to Friday on site
Minimum Requirements:
High school diploma or GED required.
Advanced Microsoft Office skills, including Excel skills
Minimum 1+ year previous administrative assistant experience.
Employee must be internet savvy.
Must be 18 years of age or older.
Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management (https://www.abm.com/wp-content/uploads/2025/ABM\2025\Employee\Benefits\Staff\&\Management_No%20Date%209.5.24.pdf)
ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes.
For more information, visit www.abm.com .
