Administrative Assistant:
Responsible for providing administrative support to ensure efficient operation for the administrative duties for oncology physicians. Responsible for confidential and time sensitive material. Familiar with a variety of the oncology concepts to help organize meetings with outside vendors and clinical trial sponsors. Effectively communicates via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
This role facilitates the preparation and submission of clinical data as per protocol, sponsor, and contractual requirements. Creates databases and data collection tools as needed for sponsored clinical research studies/projects. Oversees all data compliance in accordance with sponsor, contract and regulatory agencies regulations and requirements.
Maintains patient charts in an audit preparedness manner to ensure accordance with all regulatory agencies(e.g., FDA). Assists team leaders in the preparation of all audits performed by various governing agencies, study monitors, and internal affairs.
Assures timely and accurate submissions of research data and query resolution as per contract requirements.
Communicates to all sponsors, CROs and statistical centers as need related to data.
Works daily in collaboration with other core lab team members
Organizes and prepares for all study related sponsor visits up including, but not limited to Pre-Site Initiation Visits, Site Initiation Visits, Routine Monitor Visits, Close-Out Visits, Internal Audits, and Sponsor Audits.
Compares schedule of events to Case Report Form (CRF) in order to correctly capture study specific data points on the CRFs.
Collects and records study data from various source documents by into different case report systems.
Resolves data queries accurately and within contract and study specific timeframes.
Prepares reports, including but not limited enrollment logs which assists with institutional statistical analysis.
May create databases for Investigator all studies or projects
Oversees and facilitates the creation of data collection tools within the platform Exports data and reviews with principal investigator as appropriate
Collates data and assists in abstract preparation as needed
Covers and assists regulatory staff as needed, including but not limited to maintaining regulatory documentation and binders; processing internal and external SAE reports; obtaining signatures; facilitating addition of study personnel; and processing IRB submissions
follows SOPs
Supports physicians administratively including calendar and scheduling of clinical procedures
Assists with billing
Performs other related duties as assigned.
Schedule:
Full time, Days
Monday-Friday
8am-4pm
Required:
High School Diploma
Preferred:
Bachelors Degree in health related discipline preferred
CCRC or CCRP preferred
2+ years in Healthcre Setting
Required:
High School Diploma
Preferred:
Bachelors Degree in health related discipline preferred
CCRC or CCRP preferred
2+ years in Healthcare Setting
Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time. We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.
Our integrated network offers seamless access to Atlantic Health System's entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health System, several of our practices offer urgent care and walk-in services.
In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.
EEO STATEMENT
Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
