System One is recruiting for a Document Management Administrative Assistant for a contract position located in downtown Minneapolis, MN.
This position will support the dry fuel storage sector, which consists of a small number of resources managing a portfolio of projects related to storing used nuclear fuel at various sites. This position does not involve typical administrative tasks such as expense reports, calendaring, or travel arrangements.
Document Management Administrative Assistant Responsibilities:
Cataloging incoming project correspondence, identifying who needs to review it, and entering documents into the document log, including incoming, reviews, and outgoing correspondence, to ensure compliance with contractual obligations.
Tracking security access requests for visitors and preparing for meetings, which includes setting up rooms and arranging catering.
Managing files from Adobe and Word and organizing and utilizing SharePoint to store and manage documents.
Interact with engineers, design engineers, quality assurance, and nuclear oversight departments to ensure smooth communication and workflow.
Will be responsible for cataloging information received from external vendors to ensure proper documentation and compliance with contractual obligations.
Document Management Administrative Assistant Requirements :
Must be proactive and self-managing.
Advanced level of organizational and communication skills.
Ability to self-manage, comprehend tasks quickly, stay organized, think logically, and communicate effectively.
Experience with document management, which involves cataloging correspondence and managing documents efficiently.
Strong action tracking and task management abilities, enabling them to create lists of items, track them, and ensure tasks are completed.
Must possess strong organizational skills to manage multiple tasks and maintain order in documentation and correspondence.
High school diploma or GED
Required Technology Proficiency:
Microsoft Office applications such as Outlook, Word, Adobe Acrobat Pro, Teams, and SharePoint.
Experience with Visio and PowerPoint is preferred but not required.
Additionally, the candidate must possess strong organizational skills to manage multiple tasks and maintain order in documentation and correspondence.
Project Location: Minneapolis, MN (Onsite)
Contract Duration: 12 months
Pay Rate Range: $30-$35/hr.
Standard core work hours, typically from 7:30 AM to 4:00 PM or 8:00 AM to 5:00 PM. Overtime is not required but is available if needed, depending on the workload.
Ref: #191-Eng Amarillo (Precision)
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
