Description We are looking for a detail-oriented Administrative Assistant to join our team in Agoura Hills, California. In this Contract-to-Permanent role, you will play a vital part in supporting daily operations and ensuring smooth workflows within our office. This position offers an excellent opportunity to showcase your organizational skills while contributing to a dynamic and efficient environment.
Responsibilities:
Provide comprehensive administrative support to the Lead Architect and Owner, including managing correspondence, scheduling, and document preparation.
Coordinate office operations by maintaining supplies, liaising with vendors, and facilitating communication with contractors and consultants.
Organize and manage the Lead Architect's calendar, ensuring meetings and project schedules are efficiently planned.
Maintain accurate and organized records, including tracking licensing and permitting deadlines.
Assist with special projects as assigned, ensuring timely and high-quality completion.
Handle inbound and outbound communications, including answering calls and managing email correspondence.
Schedule appointments and manage meeting logistics to support seamless project execution.
Utilize Microsoft Office tools, such as Word, Excel, PowerPoint, and Outlook, to create and manage documents and reports.
Perform data entry tasks with accuracy to maintain up-to-date records. Requirements - A minimum of 3 years of experience in an administrative support role.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent communication skills, both written and verbal, for handling correspondence and calls.
Experience in scheduling appointments and managing calendars.
Detail-oriented with a focus on accuracy in data entry and record-keeping.
Customer service experience, demonstrating professionalism and responsiveness.
Ability to work independently and collaboratively in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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