Associate Director, Operations and Finance - JR29867-3800

The University of Chicago • Chicago, IL • 2d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12682214 Department

College Chicago Center for Teaching

About the Department

Chicago Center for Teaching and Learning

Job Summary

This role provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.

Responsibilities

In support of the Executive Director, manages and monitors the

CCTL\'s budget and ledger to ensure funds are appropriately allocated and expended.

Oversees the review, approval, and reporting of all expenditures and

transactions by the CCTL and its staff.

Provides monthly financial reporting and budget projections in

accordance with University and divisional policies and procedures.

Assists and supports the Executive Director with researching,

writing, and presenting yearly budget proposal to the College.

Oversees the procurement of goods and services for the Center and

negotiates with internal and external vendors as needed.

Manages the day-to-day operations and administrative activities of

the Center.

Develops, analyzes, and implements operating strategies and

procedures designed to ensure the efficient and effective functioning of the Center.

Creates and organizes CCTL policy and procedures documents, such as

onboarding/offboarding, CCTL overall policy and operations manual, etc.

Oversees the management and maintenance of CCTL facilities,

software, and equipment.

Assists the Executive Director and Deputy Director in developing,

implementing, and monitoring a CCTL communication plan and strategy.

Fosters and maintains relationships with stakeholders, including

faculty, staff, administrators, as well as campus and external partners.

Represents the Center and its mission at internal and external

meetings, conferences, and other events as needed.

Oversees the processes for recruitment, hiring, and onboarding of

new CCTL staff in coordination with HR.

Supervises and oversees support staff responsible for program and

event support, communications, and operations.

Coordinates the recruitment, hiring, training, and payments of

graduate and undergraduate student employees, including serving as the time approver when appropriate.

Manages and implements administrative logistics of small and

large-scale programs and events.

Provides logistical and administrative support to ensure successful

implementation of programs and events.

Performs some routine and complex assignments for the unit usually

in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

Responsible for training office staff on office procedures and

compliance protocols. Coordinates special projects.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

Bachelor\'s degree or higher.