Description
Job Title: Administrative Assistant
FLSA Status: Full Time - non-exempt
Reports to: DMSS Assistant Director
Schedule: varies
Supervises: Float Pool Staff
Rate of Pay: $27/hour
Closing Date: 05/06/2025
Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but
not limited to the following:
Health, vision, dental, life as well as voluntary life and disability
insurance
Sick leave benefit - 1 day per month, 12 sick days per year (accrual and
availability begins at hire)
Vacation benefit - 10 vacation days per year, accrued at the rate of .0385
hours for each hour worked, excluding overtime (accrual begins at hire but
may not be used until the completion of six months of employment)
One floating day off for use (accrued immediately, and again annually,
but may not be used until the completion of the initial three-month
introductory period of employment)
Pension Plan (after one year of continuous service)
Voluntary Tax-Deferred Annuity Plan (403(b)plan)
Function: The Salvation Army is seeking a Program Administrative Assistant
that provides administrative support to the leadership team and case
management teams across NCS sites. The candidate will be responsible for
ensuring smooth operations within the NCS shelter system by preparing or
updating various documents tied to shelter operations and maintaining accurate
records at multiple NCS locations. They will organize and generate regular
data reports, as well as manage both physical and digital filing systems for
shelter-related documents. General administrative tasks such as ordering
supplies, tracking records, and managing databases are also key
responsibilities. In addition, this role will play an integral part in
managing float pool staff across DMSS programs.
Duties and Responsibilities:
Able to maintain workflow of the shelter by processing invoices/reporting
procedures to keep data
Coordinating and preparing data reports
Maintaining hardcopy/softcopy filing for shelter
Open, sort, and distribute incoming correspondence
Prepare/modify documents related to shelter
Perform general office duties, such as ordering supplies, maintaining
records, managing database systems, and performing basic bookkeeping work
Complete the following training: The Salvation Army Driver Training, The
Salvation Army's Protecting the Mission Training, The Salvation Army
Pathway of Hope Training, HIPPA Compliance Training, Clarity and Wellsky
databa
Supervise float pool employees and manage employee float pool staff
timesheets.
Qualification and Education Requirements
Required: A Bachelor's degree or equivalent combination of education and
experience
Strong PC skills i.e. Microsoft suite
Detail oriented and quick to respond
Excellent interpersonal, written, and oral communication skills
Able to prioritize workflow
High standards of ethics and confidentiality to handle sensitive information
Knowledge and skill in trauma informed care
Additional Knowledge, Skills, and Abilities Required:
Excellent communication skills both written and verbal, ability to make
public presentations, ability to manage databases, administer complex
systems, and follow program policies. Ability to maneuver. Ability to remain
in a stationary position. Ability to grasp, push, pull, and reach
overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability
to access and produce information from the computer. Ability to understand
written information. Qualified individuals must be able to perform the
essential duties of the position with or without accommodation. A request to
modify or adjust these requirements may be made to your supervisor and HR.
Software-related skills:
Microsoft Word and Excel, and email required. Working knowledge of
integrated database applications and ability to use new software programs with
basic training.
The Salvation Army Mission Statement
The Salvation Army, an international movement, is an evangelical part of
the universal Christian Church. Its message is based on the Bible. Its
ministry is motivated by the love of God. Its mission is to preach the gospel
of Jesus Christ and to meet human needs in His name without discrimination.
Acknowledgement of Religious Purposes of The Salvation Army
I have been informed and understand The Salvation Army's religious purpose
and status as a church. In my employ, I will not undermine the religious
mission or religious purposes of the organization, nor will my professional
conduct conflict with, interfere with, or undermine its religious programs
or religious purposes.
Physical Requirements:
Ability to maneuver. Ability to maintain stationary position. Ability to
grasp, push, pull, and reach overhead. Ability to operate telephone.
Ability to lift to 25 pounds. Ability to access and produce information from
the computer. Ability to understand written information. Qualified individuals
must be able to perform the essential duties of the position with or without
accommodation. A request to modify or adjust these requirements may be made to
your supervisor and HR. The Salvation Army will attempt to satisfy requests if
the accommodation needed is reasonable and presents no undue
hardship.Qualifica
Education
Bachelors (required)
Experience
Knowledge and skill in trauma informed care (required)
High standards of ethics... For full info follow application link.
