Job Title: Project Administrator
Job Description
The Project Administrator assists in the preparation and administration of the project safety plan, manages project controls and procedures, and oversees established risk mitigation processes. This role involves creating and following through on potential change items and participating in the verification of project financial forecasts. The Project Administrator supports subcontracting strategy, ensures the integrity of the buyout process, implements and enforces contract aspects, and prepares draft contracts, agreements, and purchase orders. Additionally, this role participates in insurance and bond enrollment, tracks trade contractors' compliance, and supports project estimate development and design coordination efforts. Monthly schedule updates, including schedule analysis and narratives for select packages, are also part of the role. The Project Administrator conducts constructability and coordination reviews, develops networking strategies, trains direct reports, manages workload and performance, and fosters a positive and inclusive work environment.
Responsibilities
Assist in preparation and administration of the project safety plan.
Manage project controls and procedures, and oversee established risk mitigation processes.
Create and follow through on potential change items and verify project financial forecasts.
Support subcontracting strategy, ensure integrity of the buyout process.
Implement and enforce contract aspects; prepare draft contracts, agreements, and purchase orders.
Participate in insurance and bond enrollment; track trade contractors' compliance.
Provide support for project estimate development and design coordination efforts.
Prepare monthly schedule updates, including schedule analysis and narratives for select packages.
Conduct constructability and coordination reviews.
Develop networking strategies based on local market areas and profiles.
Train direct reports on processes, procedures, and daily tasks.
Manage workload and performance of direct reports, ensuring alignment with company standards.
Foster a positive and inclusive work environment to motivate and engage team members.
Work closely with onsite equipment planner and field crew for material and equipment planning.
Collaborate with field and labor crew on project planning and projections.
Work with operations lead and schedule and implement training for all workers.
Monitor team attendance and maintain records.
Control inventory and distribution of PPE, schedule fittings for hazard gear.
Monitor and maintain equipment including labeling, inventory, rentals, maintenance, and inspections.
Essential Skills
Proficiency in Microsoft Office.
Experience in construction, commercial projects, and administrative skills.
Commitment to long-term administrative work in construction.
Interest in starting as a Project Admin with potential growth into an Entry Level Project Engineer.
Construction management, coordination, and scheduling skills.
Additional Skills & Qualifications
Leverage Business Insights - Understand and act on industry trends, local market and economic conditions to make decisions and create competitive advantage.
Deploy a Strategic Mindset - Take a broad, global perspective when considering solutions to long-term opportunities and risks.
Display Emotional Intelligence - Recognize and manage emotions effectively in ourselves and our relationships.
Build High Performing Teams - Attract, develop, recognize, and retain talented individuals to maximize performance.
Drive Team Accountability - Determine priorities, delegate work, monitor and communicate progress.
Coach and Develop Others - Provide feedback, instruction, and development guidance to help others excel.
Pay and Benefits
The pay range for this position is $65.00 - $77.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Jose,CA.
Application Deadline
This position is anticipated to close on Apr 25, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.
