Description We are offering a contract employment opportunity for an Administrative Assistant in Buffalo, New York. This role is centered around handling administrative tasks within a medical conduct office. As an Administrative Assistant, you will be pivotal in managing office correspondence, maintaining documentation, and coordinating meetings and travel.
Responsibilities: - Handle incoming calls and visitor inquiries in a detail oriented manner. - Oversee the accurate and efficient data entry into Microsoft Access, Excel, and Word documents. - Act as a liaison among staff, other employees, and the public to ensure smooth information flow. - Organize and schedule meetings and travel arrangements as necessary. - Sort and distribute incoming mail, ensuring all correspondence is dealt with in a timely and efficient manner. - Operate office equipment, including Xerox, fax machines, and printers/scanners. - Maintain both physical and electronic filing systems for easy access and retrieval. - Review incoming and outgoing correspondence, drafting responses when appropriate. - Use your skills in Microsoft Office Suite to create reports, correspondence, and other agency documents. - Scan and save documents in electronic format as required. - Perform other duties as required to support the day-to-day operations of the office. Requirements - Proficient in data entry tasks, ensuring accuracy and attention to detail
Capable of handling and organizing all necessary documentation
Skilled in the use of Microsoft Excel for data analysis and reporting
General proficiency in Microsoft applications
Experience in answering inbound calls with efficiency and detail orientation
Proficient in Microsoft Word for document creation and editing
Ability to review and analyze relevant information effectively
Familiarity with the 'About Time' time management tool
Knowledge of medical coverage processes and procedures
Experience in managing detail-oriented correspondence
Ability to act as a liaison between different departments or individuals
Willingness to arrange and manage travel itineraries as required
Excellent communication skills, both written and verbal
Experience with Microsoft Access for database management
Knowledge of consumer electronics for troubleshooting and support
Proficient in Microsoft Office Suites for diverse administrative tasks
Experience in printing tasks, ensuring quality and timeliness
Ability to handle complaints with detail orientation and constructiveness
Familiarity with file system management for efficient organization
Experience in scheduling meetings, considering the availability of all parties
Ability to distribute incoming mail to the appropriate recipients
Experience in preparing and providing quotes for services or products
Excellent keyboard skills for efficient data entry and communication
Familiarity with fax machines for sending and receiving documents
Experience with scanners for digitizing physical documents TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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