Job Description
The Executive Assistant will be responsible for providing high-level administrative support for the Vice President of Marketing and the Senior Director of Corporate Communications. The role will perform diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.
Responsibilities
- Provides day-to-day administrative support such as calendar maintenance, maintaining and tracking agenda items, meeting scheduling, travel, and budget tracking.
- Coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.
- Provides administrative support and EA coordination for Executive Leadership Team (ELT) communications and events including enterprise-wide emails, quarterly town halls, and bi-monthly webinars, etc.
- Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.
- Provides a bridge for smooth communication between internal departments, demonstrating leadership to maintain credibility, trust and support with senior management.
- Tracks and coordinates with staff to ensure completion of all action items for Executives across a matrix organization.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to Executives, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
- Works closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Prioritizes and manages multiple projects simultaneously and addresses issues in a timely manner.
- Provides support to team and leaders on a routine basis, including on-site and virtual team events, daily activities and special projects.
- Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics.
- Performs other duties as requested or assigned.
Qualifications
- 3+ years of Executive Assistant experience w/ high school diploma.
- Excellent written, verbal and interpersonal communication skills.
- Proficient in Microsoft Office applications and Zoom Workplace.
- Professional approach, good judgment, creative problem-solver.
- Strong critical thinking and analytical skills.
- Ability to maintain confidentiality in a variety of matters.
- Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
- Ability to accurately prepare and maintain records, files, and reports.
- Strong collaboration skills and ability to work across a matrix organization.
Base Pay Information
The national base pay range at the end is a good-faith estimate of what Delta Dental may pay for new hires. Actual pay may vary based on Delta Dental's assessment of the candidate's knowledge, skills, abilities (KSAs), related experience, education, certifications and ability to meet required minimum job qualifications. Other factors impacting pay include prevailing wages in the work location and internal equity.
Pay Grade 18. $56,900 - $119,200 national range.
Additional Information
Behind the smile! We are dedicated to safeguarding the health and financial stability of our employees and their loved ones. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:
- Competitive base and incentive pay
- 401(k) with robust matching and non-matching contributions
- Rich medical & pharmacy benefits
- 100% employer-paid dental and vision benefits
- Holistic wellbeing program with deep financial incentives
- Generous paid time off plus 12 paid holidays and your birthday off
- Culture of growth and learning: career development; tuition reimbursement; recognition program
- Family support: adoption assistance, fertility treatment, child, elder & pet care assistance
- Social responsibility and volunteer opportunities
- Employee discount program
Fair Chance Ordinances and Criminal Background Considerations
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable federal, state, and local laws, including, but not limited to, fair chance and anti-discrimination ordinances. At Delta Dental, we maintain a strict stance on theft, fraud, and violent crimes. For positions involving driving, we enforce heightened standards regarding driving records. Each individual criminal background check is evaluated on its merits, taking into account the time elapsed since the conviction, evidence of personal development and rehabilitation, and any potential risk posed to our business operations, employees, customers, or vendors.
Important Work Authorization Information
Please note, Delta Dental will not sponsor applicants for work visas for this position.
About The Team
At Delta Dental, we're behind millions of smiles and counting. For over 68 years, we've served our communities by increasing access to affordable, quality care - but that commitment to care extends beyond the people we serve, to the dedicated employees who make those smiles genuine. We've come this far by building equitable programs that offer opportunities for advancement, create meaningful connections and improve the lives of our employees and their families. Because we know that when we take exceptional care of each other, we can make a positive impact for all.
We champion an inspirational workplace through our commitment to trust, service, excellence and innovation. Joining us means working for a company that offers stability and balance, opportunities for leadership at all levels, and a work environment focused on teamwork and camaraderie.
Discover the smiling faces behind Delta Dental and experience our values and culture in action by connecting with us on social media. Follow Delta Dental Ins. on Facebook and Instagram, on Facebook and Instagram, Delta Dental Ins. on Twitter and Delta Dental Ins. on LinkedIn. If you've got an appetite for innovation and want to be a part of a team that's transforming the future of health care, join us!
Since 1955, we have offered comprehensive, high-quality oral health care benefits to millions of enrollees and built the strongest network of dental providers in the country. The Delta Dental of California network includes affiliates Delta Dental Insurance Company; Delta Dental of Pennsylvania; Delta Dental of New York, Inc.; Delta Dental of the District of Columbia; Delta Dental of Delaware, Inc.; and Delta Dental of West Virginia, providing dental benefits to more than 31 million people across 15 states, the District of Columbia, Puerto Rico and the Virgin Islands.
The company and its affiliates are part of Delta Dental Plans Association (DDPA), a not-for-profit national association based in Oak Brook, Illinois. Through our national network of Delta Dental companies, we offer dental coverage in all 50 states, Puerto Rico and other U.S. territories. We offer vision coverage through DeltaVision in 15 states and the District of Columbia. Collectively, we deliver benefits to more Americans than any other dental insurance company.
Delta Dental is an equal opportunity employer. We are committed to building and maintaining a diverse and inclusive workplace for all employees. Applicants will not be discriminated against because of race, color, religion, creed, national origin, ancestry, citizenship status, sex (including pregnancy), sexual orientation, gender or identity expression, age, disability, marital status, medical status, veteran status or any other status protected under federal, state, or local law. In addition to federal law requirements, Delta Dental complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Unfortunately, our Delta Dental Enterprise is unable to hire individuals residing in Alaska, North Dakota, Nebraska, Hawaii, Oklahoma, Vermont, Maine, West Virginia, New Hampshire, Wyoming, Puerto Rico, District of Columbia (Washington D.C.) or other US Territories at this time.
Proof of eligibility to work in the United States must be provided if selected for hire.
- Delta Dental includes: Delta Dental of California, Delta Dental Insurance Company, Delta Dental of Pennsylvania, and Delta Dental of New York
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