Office Manager
Grand Junction, CO
Description
Job Posting: Office Manager
Are you passionate about creating an organized, welcoming, and efficient
environment that supports children, families, and staff? Join our team
as an Office Manager at our Head Start center, where you'll play a vital
role in ensuring smooth operations and fostering a collaborative and child-focu
Key Responsibilities
Administrative and Office Support
Provide administrative assistance for center operations, adhering to
organizational policies and Head Start standards.
Maintain front desk coverage to ensure a welcoming and professional
atmosphere.
Update and manage the center s SharePoint calendar to reflect activities and
closures.
Record and distribute minutes from meetings and coordinate events,
training, and office functions.
In-Kind Contributions
Facilitate and track parent volunteer activities, including hours and
in-kind documentation.
Maintain a database of community partners and their services.
CACFP (Child and Adult Care Food Program)
Manage compliance with program guidelines, including organizing sign-in
sheets, menus, receipts, and USDA documentation.
Safety and Supervision
Conduct active supervision audits and playground safety checks.
Coordinate bus evacuation drills and manage building security,
maintenance, and repairs.
Regularly inspect and ensure adherence to safety protocols.
Human Resources and Staffing
Support onboarding processes and maintain up-to-date employee certifications
and licenses.
Ensure timely reporting of workers compensation cases.
Procurement and Financial Reporting
Oversee procurement processes, credit card usage, and month-end financial
reports.
Train staff on procurement procedures and ensure cost-effective purchasing.
Data Management and Reporting
Monitor child attendance and compliance in C-FIT.
Maintain the center calendar for planned and unplanned closures.
Record in-kind contributions and ensure accurate documentation.
Compliance and Documentation
Conduct and document inspections (e.g., fire drills, health and safety
checks).
Support grant applications, community assessments, and surveys.
Requirements
High school diploma or associate degree (or higher) in administration,
management, or related field.
Bilingual in Spanish and English strongly recommended.
Ability to lift up to 50 lbs. and perform physical activities associated with
preschool administration.
Required Skills
Strong attention to detail and multitasking abilities.
Commitment to child safety, parent engagement, and fostering a
collaborative team culture.
Proficiency in administrative tools and compliance management.
Why Join Us?
Be part of a mission-driven organization dedicated to empowering families and
nurturing the growth of children in underserved communities. Our team values
professional growth, inclusivity, and making a meaningful difference in
the lives of others.
Apply today and help us build a brighter future for children and families!
