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Bonner County Job Description
Page 1 of 3 Revised on 11/07/2024
JOB TITLE: ADMINISTRATIVE ASSISTANT II/DEPUTY CLERK
Department: BOCC
Supervisor: BOCC Office Manager
Supervision Exercised: None
Exempt Status: Hourly
Benefits Eligibility Status: Eligible
BOCC Approval:
SUMMARY
Provides general clerical and receptionist duties and responsibilities
for the BOCC. Serves as
front-office receptionist in greeting and appropriately directing or
providing information to
members of the public and users of the division both in person and over
the phone.
The Administrative Assistant is a clerical support position providing
general clerical and
receptionist functions to the BOCC. Work involves a variety of regular
and recurring situations
where some judgment may be required to apply standard practices and
decision-making within
clearly defined parameters. Works under direct supervision of the Office
Manager.
Communicates heavily with others inside the department, and regularly
with constituents.
Work has a moderate but distinct impact on the operations of the BOCC.
Work is typically
performed indoors in an office setting. Typically involves low
intermittent stress during periods
of heavy activity.
Serves as Clerk to the BOCC under the authority of the County
Clerk/Auditor as defined by
Idaho Code and performs secretarial, clerical and administrative work
for the BOCC.
Responsibilities include recording meetings, preparing minutes,
attesting to official documents,
and distributing as instructed. There is significant responsibility to
assure all requirements are
met as per Idaho Code. The office is fast-paced and requires the ability
to multitask, prioritize
and manage time.
ESSENTIAL FUNCTIONS
The essential functions include, but are not limited to, the following
duties and responsibilities
which are not listed in any particular order of priority and may be
amended or added to by the
County at any time:
Greets people in person at the front desk or over the phone. Answers
inquiries, and
directs callers or visitors to the appropriate resource or individual
for inquiries for other
departments. Takes and routes messages appropriately for employees
absent or
unavailable.
Performs a variety of clerical duties for the BOCC including responding
to
correspondence, standard memos and letters, reports, notifications, etc.
as directed.
Bonner County Job Description
Page 2 of 3 Revised on 11/07/2024
Maintains professional and effective working relationships with other
employees, the
public, clients and other agency professionals.
Screens incoming calls, mail and public contacts to evaluate and direct
inquiries.
Coordinates and schedules activities of the BOCC.
Prepares and posts notices and agendas and prepares packets for regular
meetings,
special meetings, executive sessions and hearings. Assures all meeting
requirements
are met as per Idaho Code.
Serves as Clerk to the Board of Commissioners responsibilities include
recording
meetings, preparing minutes, attesting to official documents, and
distributing as
instructed. Assures all requirements are met as per Idaho Code.
Works with Elected Officials, Department Heads and all other public
requests on day-to-
day issues, special projects and urgent matters. Assists in solution
development and
uses independent judgment in the resolution of problems.
Maintains County Resolution records and County Ordinances as per Idaho
Code
requirements.
Assists the BOCC when acting in their capacity of the Board of
Equalization for tax
assessment appeal hearings. Requires working with the Assessors Office,
the State Tax
Commission and the public in preparation for tax assessment appeal
hearings. Assures
all requirements are met per Idaho Code.
Responsible for the proper handling of the applications for Tax Exempt
Status. Requires
working closely with Civil Counsel, the Treasurers Office and the
Assessors Office.
Assures all requirements are met per Idaho Code.
Responsible for developing and maintaining web pages for the
Commissioners and
County Advisory Boards and Committees.
SECONDARY FUNCTIONS
Notary Public notarizes documents for the BOCC, county offices and the
public as
needed.
Performs all other duties as assigned.
JOB SPECIFICATIONS
Sufficient combination of knowledge, skills and abilities to competently
perform the
essential functions of the job. High school diploma or equivalent
required.
One-year clerical experience or other related experience as needed to
perform cleric
