Job Title: Bilingual Administrative AssistantJob Description
We are seeking a dedicated and experienced Bilingual Administrative Assistant to join our team. This role is designed to support our procurement processes and tools, manage supplier registrations, and handle administrative tasks such as expense reports and travel arrangements for team members. The position requires proficiency in both English and Spanish, with Portuguese being a nice-to-have skill. The role is primarily remote with occasional office visits, offering great flexibility and the opportunity to build international relationships across Latin America.
Responsibilities
Manage procurement processes and tools, including opening purchase orders and managing supplier registrations.
Handle the SPA program for suppliers.
Perform administrative tasks such as coordinating travel arrangements and processing expense reports for team members.
Participate in meetings or calls as needed.
Provide general office support and serve as the department/group contact.
Coordinate meetings and events, manage schedules, and facilitate department financial and personnel operations.
Essential Skills
Minimum 7 years of experience with Microsoft Office Suite (version 365 strongly preferred).
5-7 years of experience with procurement processes, including opening purchase orders and managing supplier registrations.
Minimum 2 years of experience in a similar role with our client.
Proficiency in both English and Spanish.
Strong performance and positive recommendations from previous roles.
Additional Skills & Qualifications
Proficiency in Portuguese is a nice-to-have but not required.
Previous experience working at our client is highly desirable.
Experience with managing procurement processes and tools.
Work Environment
The position is fully remote with occasional office visits required in the greater Fort Lauderdale, Florida area. The role offers a standard Monday to Friday, 40-hour workweek with flexibility. The work environment is collaborative and fast-paced, providing significant learning opportunities and the chance to build international relationships across Latin America.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Apr 10, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
