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https://illinoisjoblink.illinois.gov/jobs/12649870 Department
BSD UCF - Administrative Support
About the Department
The Biological Sciences Division (BSD) is the largest unit of the
University. Established in 1930, the BSD is comprised of faculty from
the clinical and basic sciences. In this unique academic community, a
unified division delivers undergraduate, graduate, medical, and
postgraduate education in the biological sciences together with
outstanding patient care and world-renowned research. The BSD currently
includes approximately 135 faculty in the 10 basic science departments,
over 800 faculty in 13 clinical departments, and 2400 staff members. The
BSD includes the Pritzker School of Medicine (PSOM), approximately 24
academic units, degree-granting committees, and research centers and
institutes. The BSD is located on the University\'s main campus in Hyde
Park, 20 minutes south of downtown Chicago. Under the leadership of the
University Executive Vice President for Medical Affairs and Dean of the
BSD, the BSD and University of Chicago Medical Center (UCM)-a separate
legal entity controlled by the University-are collectively known as the
University of Chicago Medicine (UChicago Medicine or UCM). UCM oversees
the finances and operations of all inpatient and ambulatory services.
The UCMC medical staff is comprised of faculty physicians who receive
academic appointments in the University and the clinical departments of
the BSD. BSD\'s patient care operations are conducted on the Hyde Park
campus and in clinics located in the Chicago Land area.
Job Summary
The job provides confidential and high-level office and location support
activities by acting as a lead and coordinating the work of others.
Identifies, enhances, and applies specific processes and procedures to
maximize the efficiencies of the University to which the support is
being provided. May ensure the correct functioning of facilities, office
and/or business support services.
The Executive Assistant provides high level administrative support for
Chief Physician of UCM, Chief Administrative Office of the Faculty
Practice (UCFP), UCFP Board, the UCM Medical Group (UCMMG) Board of
Directors, the UCM ACO (UCMACO) Board of Directors, and the UCM
Physician Partners (UCMPP) Board of Managers. The Executive Assistant
manages the day-to-day operations for the administrative office and
provides administrative, financial, and analytical support for the
strategic planning events and activities. This position acts as a
liaison with various administrative offices within the entire University
of Chicago community. The nature of this work requires the highest level
of confidentiality.
Responsibilities
Maintains the leader\'s calendar, exercising considerable discretion
and judgment as to priorities and effective use of the leader\'s
time.
Assists with the preparation of executive presentations, reports,
and correspondence.
Coordinates meetings within the department and in person events as
needed.
Processes payments and reimbursements.
Relieves leaders of administrative responsibilities.
Provides confidential and high-level administrative support for a
leader. Stays informed of activities relating to University programs
and initiatives, apprising the leader of issues when deemed
necessary. Coordinates information flow from leader\'s office to
University. May staff Board of Directors meetings. Relieves leaders
of administrative responsibilities.
Initiates correspondence and other written materials under own
signature or for signature of the leader. Triages emails and
telephone calls for action. Resolves routine and complex inquiries.
May act as liaison to Board of Directors.
Prepare special reports and summaries,assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies. Maintains the leader\'s calendar, exercising
considerable discretion and judgment as to priorities and effective
use of the leader\'s time.
Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. May manage a portion of the leader\'s budget, monitoring
and reconciling accounts. Prepares financial and/or administrative
reports.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelor\'s degree.
Experience:
Experience as an executive level, C-Suite, or Dean\'s administrative
assistant in an academic or healthcare environment.
Experi
