One of the largest tech companies based in Seattle, WA is hiring a Project Coordinator/Administrative Assistant to support the Executive Briefing Center in Redmond, WA.
Job Description
We are seeking a dedicated and customer-obsessed Project Coordinator/Administrative Assistant to join our team at the Executive Briefing Center (EBC) in Redmond, WA. This role is pivotal in managing facility bookings and logistics for customer visits, ensuring a world-class experience for our executive-level guests. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and be adept at multitasking and problem-solving.
Responsibilities
Ensure the Executive Briefing Center is customer-ready at all times.
Set up briefing rooms with necessary materials, including printed materials, supplies, and swag.
Greet guests and visitors at the EBC Coordinator Welcome Desk, provide coat checking and luggage storage, and escort them to their briefing rooms.
Assess briefings based on a published checklist and availability.
Coordinate support with internal and external teams and vendors, maintaining relationships to ensure consistent quality of service.
Manage all logistical communication to respective stakeholders.
Maintain briefing supply inventory, organize storage areas, and place reorders when needed.
Ensure drink refrigerators and snack bar are stocked.
Break down briefing rooms after each briefing.
Assist with processes for facility access.
Meet all performance and quality metrics.
Initiate and drive process improvement projects within the department to completion.
Perform additional duties as determined by the EBC lead.
Essential Skills
3 years of experience in a high-volume customer-facing role.
Strong verbal and written communication skills.
Customer service skills with executives.
Ability to manage and prioritize multiple tasks and responsibilities simultaneously.
Excellent organization, planning, and time management skills.
Working knowledge of Microsoft Office Applications.
Ability to work evening overtime as required.
Authorized to work in the US without sponsorship.
Additional Skills & Qualifications
Experience in an executive briefing program, executive engagement, or customer tour program is a plus.
Experience in luxury customer-focused hotels, resorts, or restaurants.
Proven record of cross-team collaboration and ability to influence decision-making.
Creative problem solver.
Experience managing a shared team Outlook inbox.
Experience with Amazon Chime, Slack, and WorkDocs.
BS/BA degree in hospitality, international relations, marketing, or equivalent related experience.
Work Environment
This position is based out of Redmond and requires on-site presence five days a week from 7:30 AM to 4:30 PM PST. The role involves a combination of logistics coordination, concierge services, physical space management, and intake request management. The work environment is dynamic and fast-paced, requiring the ability to communicate effectively across teams and navigate various software tools to ensure seamless logistics and customer experiences.
Pay and Benefits
The pay range for this position is $30.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Redmond,WA.
Application Deadline
This position is anticipated to close on Apr 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
