The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.
1st shift 7am to 3:30pm
Pay: $20.00
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.
2025 Benefits
ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\2025\Employee\Benefits\Staff\&\Management_No%20Date%209.5.24.pdf)
Essential Duties
Administrative Functions
Assist the Account Manager and/or Assistant Account Managers with any admin duties
Conduct and answer phone calls/emails & door access intercom system
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Verify and create schedules and hourly reports for staff in EPAY
Track daily missed punches and communicate with staff members to get them corrected
Assist with client access to the School Dude work order system.
Maintain files and documents organized for easy management access
Mail checks for hourly employees
Complete and send off Employee change forms
Oversee that all tags have been submitted and approved by each manager
Assist managers with ordering supplies
Keep record of all Safety trainings
Maintain small tools and equipment inventory files
Conduct MVR checks
Assist with Tag Pricer, & Corrigo Work Orders
HR related functions
Review all incoming applications, and conduct phone screens
Schedule interviews and assist managers in conducting them as needed
Conducts and follow up on all background checks and badging
Onboard new hires through the Sterling system, and assist them through the entire hiring process
Provide manager and employees with employee number once hired.
Schedule and assist in training/orientations for new employees as needed
Create new employee personnel folders, and maintain all employee files
Disposition applicants as needed
Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests
Assist managers/HR staff with unemployment claims
Forward Garnishments
Create a monthly discrepancy for Anniversary pay and submit to payroll
Assist hourly employees with any questions or concerns
Minimum Requirements
High School Diploma or GED required. Associate or bachelor's degree in applicable field of study preferred.
Two (2) or more years of Office Administrative experience.
One (1) or more years of budgeting, expense control, and scheduling experience.
Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
Employee must be internet/computer savvy.
Human Resources coordinator experience preferred.
Valid Driver's License.
ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes.
For more information, visit www.abm.com .
