Description We are seeking an Administrative Assistant to join our team in the industry, based in Brownsville, Pennsylvania, 15417, United States. As an Administrative Assistant, you will be responsible for a variety of administrative duties, managing fleet maintenance, handling work orders, and providing a central point of contact for the project office. This role offers a long term contract employment opportunity.
Responsibilities:
Act as a central contact for the project office, directing inquiries to the appropriate personnel
Execute daily administrative tasks as needed such as equipment transfers, timecards, meter readings, and fuel usage
Handle the administration of vehicle maintenance and fleet fuel cards
Coordinate the reconciliation of timecards for shop and logistics personnel
Oversee the opening, monitoring, and closing of work orders
Maintain detailed project equipment listings on a weekly basis
Process registration renewals, insurance cards, and outside repair services invoices
Maintain logs for company vehicle inspections
Assist with handling safety and environmental issues in conjunction with the regional Safety department
Enter work orders and purchase orders for parts and outside services as required
Answer phones, receive office guests and prepare necessary correspondence, reports, manuals, and forms. Requirements - Minimum of 3 years experience as an Administrative Assistant or in a similar role
Proficiency in Microsoft Office suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
Experience in handling both inbound and outbound calls
Excellent customer service skills and experience in dealing with various @types of client interactions
Demonstrated ability to manage email correspondence effectively and professionally
Proven experience in data entry with high level of accuracy
Ability to schedule appointments and manage calendars efficiently
Proficiency in answering inbound calls promptly and professionally
Strong written and verbal communication skills
Ability to multitask and prioritize tasks in a fast-paced environment
Detail-oriented and highly organized
Strong problem-solving skills and the ability to make decisions under pressure. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
