Job Title
Operations Coordinator
Job Description Summary
The Operations Coordinator is responsible for assisting the Director of Operations with managing the office facilities, accounts payable, accounts receivable, providing overall operations and front desk administrative support.
Job Description
Vendor Management /Administration
Purchase office supplies and office equipment (i.e., furniture, IT equipment, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor
Enter all new local vendors into Workday and update data as needed
Process invoices for office
Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)
Manage list of key vendor contacts, building management, security, engineering, etc.
Answer and screen all incoming calls and relay messages
Communicate general company information through a weekly newsletter and Microsoft Team.
Assist leadership with managing expenses and handling various additional tasks.
Greet / Direct All Visitors
Organize and coordinate events for clients and employees
Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrived
Create and assign access badges for all new hires
Other Duties to Include:
-Maintain reception area, meeting rooms, pantry, lounge and other common areas keeping them clean and tidy
-Sort and distribute mail and packages when mailroom coordinator is out of the office
-Act as the point of contact for all front of house technical accessories- assisting with self-service schedulers, media devices, video conferencing, etc.
BACKGROUND AND EXPERIENCE
High school diploma or GED
Bachelors degree preferred
3+ years of experience in a professional office setting
Front desk and/or administrative assistant experience a plus
Must be technology savvy, advanced Microsoft Office Suite skills a plus
Ability to take initiative and work independently with in a sales environment
Strong communication skills and ability to tailor delivery to multiple levels
Ability to plan, organize, streamline and manage processes
Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
Strong sense of ownership, relentless curiosity, and self-driven approach to problem solving
Notary license, or ability to obtain
Cushman & Wakefield provides equal employment opportunity. Discrimination of any @type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"
