SUMMARY: The Administrative Assistant works as an integral part of the
Program Team. The Administrative Assistant will perform, but is not
limited to the following duties: responsible for administrative
functions including billing, clerical, bookkeeping, accounting and other
related office duties. ESSENTIAL FUNCTIONS: Provide assistance in the
area of program billing, report preparation, purchasing, bookkeeping,
etc. Direct, supervise and perform office-related duties including but
not limited to typing, filing, preparing memos, letters, and agendas,
faxes, composing correspondence and providing telephone coverage.
Assign, check, and review quality and quantity of work performed and
resolve questionable cases or problems. Orient and train new and/or
regular staff as needed. Utilize the computer in preparing various
monthly billings, databases, spreadsheets, and other related data.
Maintain all assigned office equipment in a clean and workable
condition. Ensure all assigned files, records, and databases are
maintained in a neat, orderly, and efficient manner for reference and
follow-up purposes. Makes recommendations regarding new and /or modified
office procedures, policies and office equipment. Answer and resolve a
variety of questions, problems, informational requests, discrepancies,
etc. within scope of own position responsibilities. Assist the agency?s
Finance Department by performing accounting and related functions
including but not limited to: accounts receivable and payable, 3rd party
billing and tabulation, bank deposits, reconciliations, etc. Observe and
identify consumer concerns and communicate with the clinical team.
QUALIFICATION REQUIREMENTS: The Administrative Assistant must perform
each essential function satisfactorily. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential
functions. The qualifications listed below are representative of the
knowledge/skill and/or ability required. Associate?s degree in business
management preferred. Minimum of two years of experience with office
management, supervisory experience, and billing Managed Care
Organizations/third party billing required. Superior attention to
detail, organizational skills, analytical skills, computer skills and
multi-tasking skills. Excel in verbal and written communication skills
Good working knowledge of computers, electronic health records and data
collection. Requires valid driver?s license due to business-related
travel.
