Administrative Assistant to the Activities Director

Webster Groves School District • Webster Groves, MO • 2w ago

2025-2026 School Year

::: {#description aria-label="2025-2026 School Year"} ::: {#jobDesc-row}

[]{#jobDesc}

Primary Objective:

Performs administrative and secretarial support necessary to accomplish objectives established by the Activities Director. Adapts to the variety of responsibilities. Presents a positive image in contacts with student athletes, parents, staff and school community. Properly handle confidential matters regarding all school and athletic related issues.

Essential Functions:

Prepares, composes, transcribes and/or @types documents, correspondence, reports, schedules, etc. for the purpose of communicating information to school and district personnel, student athletes, parents, and the school community

Supports the Activities Director in providing assistance with the department functions

Maintains confidentiality when working with private material concerning school matters

Determines the need of written or telephone inquiries, provides information or direction and resolves issues from knowledge of district policies and procedures, or refers to appropriate party

Prepares and distributes related reports, and maintains databases appropriate to the specific area of responsibility

Develops systems to meet department needs, establishes and maintains files, and assists in monitoring athletic budget

Assists with ordering office supplies; assists with inventory of office/department supplies

Processes mail, schedule appointments and make travel arrangements for athletic teams for clubs and sporting events

Flexibility in work schedule to occasionally assist at athletic events and school activities (e.g.: concessions, tickets, etc.)

Manages and maintains inventory for high school concession stand

Operates standard office equipment

Proficient in current computer software

Performs other duties as assigned

Qualifications:

High school diploma or equivalent is required. Associate's or Bachelor's degree preferred.

Office support experience