Job Title: Office Support Level 2-Administrative/Clerical AssistantJob Description
The Office Support Admin will review and enter security clearance applications for the entire organization. They are responsible for inputting government items such as Security Clearance, Postal Clearance, and Airport Authority, as well as personal information for employees into the database. The majority of their time will be spent typing and entering data from applications and submitting them into the system, handling 60-80 applications per day. Additional duties include scanning and indexing documents, entering and updating data into Excel spreadsheets, filing, and boxing documents for records archival. The role also involves performing other administrative tasks such as making copies and filing documents.
Responsibilities
Review and enter security clearance applications for the entire organization.
Input government items (Security Clearance, Postal Clearance, Airport Authority) and personal information into the database.
Type and enter data from applications, handling 60-80 applications per day.
Scan and index documents.
Enter and update data into Excel spreadsheets.
File and box documents for records archival.
Perform other administrative duties such as making copies and filing documents.
Essential Skills
Data entry
Administrative support
Confidentiality
Customer service
Clerical support
Administration
Microsoft Office
Typing
Outlook
Additional Skills & Qualifications
1-2 years of heavy administrative/clerical experience within an office setting
Experience using Microsoft Excel and other MS suite applications
Strong PC skills with a focus on accuracy, particularly in Excel
Experience saving to a USB jump drive and using internet browsers (MS Edge, Chrome)
Strong attention to detail
Ability to @type at least 40 words per minute
Work Environment
The person will work in a cubicle within an office setting. They will spend 8 hours a day in front of a computer entering employee information into the company database.
Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Memphis,TN.
Application Deadline
This position is anticipated to close on Apr 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
