We anticipate the application window for this opening will close on - 4 Apr 2025
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
We are seeking a highly skilled and detail-oriented Paralegal/Legal Executive Administrative Assistant to provide comprehensive support to the VP & Chief Counsel of Medtronic's Diabetes Operating Unit (OU) and the OU's broader legal team. This hybrid role is crucial in ensuring the efficient operation of the legal department, combining administrative expertise with substantive legal work. The ideal candidate will possess exceptional organizational skills, a solid understanding of legal rules and procedures and the ability to handle sensitive information with the utmost confidentiality. This position requires a proactive, solution-oriented individual who can seamlessly transition between administrative duties and paralegal responsibilities. Provided that routine administrative tasks can be efficiently handled, the majority of the work assigned will range across a spectrum of complex project management and meaningful legal assignments.
Location: Strong preference to have candidate work in Northridge CA office.
Responsibilities may include the following and other duties may be assigned.
Key Paralegal responsibilities:
Perform legal research to assist the legal team in the preparation of accurate and timely reports, legal advice, case files and other documents
Assemble, proof and edit drafts of contracts and other legal documents
Assist with aspects of litigation matters
Oversee and coordinate various legal projects, ensuring deadlines are met and resources are allocated effectively
Track project progress and provide regular updates to attorneys and stakeholders
Develop and implement project management strategies to streamline workflow and enhance efficiency
Act as liaison between company attorneys, outside counsel, organizations and in-house employees
Prepare and file legal and regulatory documents with appropriate entities, as required
Provide preliminary counseling to clients on legal procedures and processes under attorney supervision Key Legal Executive Administrative Assistant responsibilities:
Handling sensitive, confidential, and proprietary matters with discretion on a routine basis
Providing administrative and other related support for the Legal function including:
Assist with building of presentations for the Chief Counsel and legal team for various presentations and trainings
Coordinate and manage complex calendars, scheduling appointments, meetings and conference calls
Proofread and enhance correspondence and memoranda for the Chief Counsel
Arrange and coordinate meetings, including booking meeting rooms, preparing agendas, etc. Attend meetings for notetaking and handle follow-up tasks
Compile and process expense reports, ensuring accuracy and adherence to company policies
Coordinate travel arrangements, including booking flights, hotels, and car services, monitoring travel updates, processing visa applications, and adhering to security travel advisories
Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
Organize and oversee legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
Prepare detailed reports, presentations, legal documents from a variety of sources across the broader commercial organization The ideal candidate will possess these vital traits:
Team Member : Teamwork and collaboration are critical in this role. Medtronic is a matrixed organization of legal support and being a great team member who can network, lead and influence others to support the patient-focused mission advanced by the Diabetes portfolio will be fundamental.
Commitment to Meaningful Work : We are privileged at Medtronic to contribute to a business that has a profound impact on the daily lives of the patients we serve. The employees working in the Diabetes portfolio are deeply connected to our patient-centric mission and many have direct experience with the disease, either personally or through loved ones. The work provides tremendous meaning and attracts truly invested team members motivated to make a fundamental change in lives of patients living with diabetes globally.
Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
Requires minimum of 6 years of relevant experience.
Nice to have:
Bachelor's degree OR a paralegal certification
4+ years of executive administrative OR paralegal experience supporting VP leaders or higher
Advanced proficiency with all Microsoft applications (Outlook, Word, Excel, PowerPoint)
Experience in a law firm, corporate legal department or in-house counsel role
Healthcare industry experience - pharma, med-device, life sciences, etc.
Experience supporting VP/Executive level leadership in a corporate setting
Previous experience with meeting coordination, travel arrangements and complex calendar management
Strong presentation development skills (i.e., PowerPoint)
Strong communication and collaboration skills and outstanding attention to detail
Continuous improvement, customer-focused mindset
Excellent written and verbal communication skills
Ability to manage and execute multiple complex projects across multiple stakeholder groups within required timelines and expectations
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.?
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans (https://www3.benefitsolver.com/benefits/BenefitSolverView?page\name=signon&co\num=30601&co_affid=medtronic)
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here (http://www.medtronic.com) .
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here (https://www.medtronic.com/content/dam/medtronic-wide/public/united-states/employee-support-services/careers/la-county-legal-notice.pdf) a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
We change lives . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
We build extraordinary solutions as one team . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
This life-changing career is yours to engineer . By bringing your ambitious ideas, unique perspective and contributions, you will...
Build a better future, amplifying your impact on the causes that matter to you and the world
Grow a career reflective of your passion and abilities
Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
Experiences that put people first . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
Life-transforming technologies . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
Better outcomes for our world . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
Insight-driven care . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting?is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here (https://www.e-verify.gov/employees) .
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