Position Summary
The Senior Payroll Administrator is part of the Payroll Team processing multi-state bi-monthly payroll. They will ensure accurate and timely processing of employee wages, benefits, and deductions, while also ensuring compliance with federal, state, and local payroll regulations. They will handle payroll-related inquiries, resolve any issues or discrepancies, and maintain payroll records. Additionally, the Senior Payroll Administrator may assist with provide guidance and support to junior payroll staff. They will also collaborate with other departments to ensure seamless payroll operations. Strong attention to detail, analytical skills, and knowledge of payroll software and systems are essential for this role. This is primarily an On-Site position (three days in office - two days remote).
Essential Position Functions
Perform payroll processes such as preparing, input and processing to ensure accurate and timely multi state payroll processing for bi-monthly pay cycles and off-cycle pay requests using UKG Pro Payroll and Dimensions timekeeping system.
Troubleshoot timesheet problems and correct them for payroll processing.
Precise data entry of employee status changes, new hire and termination paperwork, and maintenance of personnel records.
Review and maintain PTO balances and coordinate any necessary changes.
Resolve questions and issues from managers, employees, and external parties in a polite and helpful manner.
Identify and handle employee overpayment discrepancies, handle overpayments and document.
Assist with payroll tasks such as quarterly taxes, balancing year-end W-2's and other regulatory agency payroll matter notices.
Perform a range of accounting level support for the accounting department.
Assist with identifying tax filing discrepancies to ensure accurate filing by UKG tax services.
Assist with previous quarters filed incorrectly, document amended returns to ensure accurate filings prior to UKG tax services.
Support and provide coverage of other payroll staff as needed.
Audit and reconcile a wide range of personnel actions and payroll documents.
Ad hoc reporting, analysis and Payroll projects as needed.
Maintain current knowledge of applicable state and federal wage laws. Ensure compliance with all state and federal wage and hour laws.
Maintain confidentiality in accordance with company policies, with respect to employee and other financial information.
Education and Experience
Bachelor's degree required in finance, accounting or business-related field and at least 3 to 7 years of in-house payroll administration is required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.
Licenses, Certifications and Registrations
Certified Payroll Professional (CPP) preferred
Expected hourly range for this position depending on experience:
$32-$43 USD
Compensation
The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.
This position is also eligible for incentive pay in accordance with the terms of the Company's plan.
Company Benefits
Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.
Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company's PTO program combines vacation and sick leave, which is more generous than Washington State's Sick Leave Law.
Physical Requirements
The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.
Willamette Dental is an equal opportunity employer.
We provide equal employment opportunities to all employees and applicants for employment without regard to an individual's race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
