Accounting Assistant

Guidepost Solutions LLC • Full-time • New York, New York State, United States • $50k - $55k / year • 3w ago

Summary/Objective

This Full-Time, non-exempt position will be responsible for payroll timesheets and expense review, organize and coordinate all office and administrative duties. Excellent communication skills both written and verbal, proficiency in computer programs, ability to multi-task, provide attention to detail, a high level of professionalism and integral team player.

Job Duties

Liaison with accounting, HR Payroll and the production teams to ensure proper and accurate submittals for time, expense, and payroll.

Work with regional offices to review, collect, and compile timesheets to ensure time is entered on-time, accurately and in compliance with both state and government regulations for both salaried and hourly employees; work with accounting to make needed time entry adjustments
Work with regional offices to review all submitted expenses to ensure receipts match submitted expense entries; work with accounting to make adjustments

Assist entering subcontractor invoices into accounting system. Process through payables module.
Setup new cases and projects in accounting system.
Accurately enters all daily revenues, receipts, and ledger balances into daily report.
Bills A/R accounts daily, and follows up on any accounts to ensure customer has received the invoice and does not have any questions. Following up after the initial billing if payment has not been received.
Coordinate with vendors, suppliers, and clients regarding billing and payments.
Maintain accurate and organized filing systems both electronically and physically.
Assist with other duties as needed.

Competencies

Customer Service
Attention to Detail/Organized
Professionalism
Ethical Practice

Preferred Education and Experience

Associates degree and/or 1-3 years of relevant office or accounting experience
Proficient to intermediate working knowledge in Outlook, Word, Excel and PowerPoint
Light accounting experience
Ability to recognize and prioritize issues and take appropriate actions

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9:00 a.m. to 6:00 p.m.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.