Description
We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports.
What you get to do every single day:
Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.
Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.
Maintain accurate records and documentation, which includes attendance records.
Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.
Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.
Offer clerical administrative support to the team, assisting with routine office tasks and projects.
Compile program data and prepare reports, utilizing Microsoft Excel.
Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.
Keep track of department inventories using standardized spreadsheets and processes.
Requirements
Other requirements for the Office Administrative Assistant position include and are not limited to:
Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word.
Experience in managing office functions effectively.
Familiarity with 'About Time' software.
Ability to handle billing functions with accuracy.
Experience in performing clerical duties efficiently.
Competence in managing and drafting correspondence.
Excellent customer service skills.
Background in the education industry, preferably in a university setting.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks.
Excellent communication skills, both verbal and written.
Ability to work independently and as part of a team.
High level of discretion and confidentiality.
Interested candidates should reach out to Hayley Master at 215.568.4580 and reference Job #03720-0013194714
Ability to adapt to changing work environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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