Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
The Opportunity
Point-of-care diagnostics is a growing and dynamic industry helping to improve clinical and economic outcomes globally. Abbott brings a variety of expert viewpoints on new innovations, insights, and impacts that are shaping the future of diagnostics around the world.
Abbott Rapid Dx North America, LLC's Orlando site is part of Global Business Services (GBS) within the Abbott Rapid Diagnostics Division. GBS has a global accountability to deliver an exceptional customer experience and create business value through compliance, standardization and data analytics. The GBS group fosters a collaborative, team focused and winning environment where employees are accountable and encouraged to develop themselves.
The Site Coordinator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks.
What You'll Do
Assist in the daily management of site requests and vendor communications
Create and submit monthly expense reports for leadership
Sort daily mail, shipments, and deliver to correct departments as well as maintain delivery logs
Take site meeting minutes and report action items for the site administrative needs
Complete daily, weekly and monthly task lists which consist of a variety of administrative and facility responsibilities
Create Site Purchase Orders in a timely fashion
Order and maintain office supplies and maintain appropriate inventory levels
Ensure cleanliness and supplies are stocked adequately in conference rooms and common areas
Supports facility management with facilities issues
Supports facility management with new hire needs
Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine.
Learn how to run and operate the room ready technology in main conference rooms.
Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches
Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation
Execute applicable Quality System processes and monitor the accuracy of service provided
Directly oversee the janitorial and pest control vendors and their day-to-day activities and assessments
Other duties as assigned
Required Qualifications
High School Diploma Required
Minimum 2 years' experience in an Administrative Assistant role required
Must have good keyboarding and typing skills
Must be proficient in Microsoft 365 Suite
Must be a self-starter with the ability to prioritize multiple tasks
Must be able to interact effectively with all levels of the organization
Must have a demonstrated ability to maintain a professional image
Excellent organization skills required
Ability to maintain spreadsheets, expense reports and calendars required
Great Interpersonal skills required
Preferred Qualifications
Bi-Lingual (preferred)
Facilites Experience Preferred
WHAT WE OFFER
At Abbott, you can have a good job that can grow into a great career. We offer:
A fast-paced work environment where your safety is our priority ( Manufacturing roles only )
Production areas that are clean, well-lit and temperature-controlled ( Manufacturing roles only )
Training and career development , with onboarding programs for new employees and tuition assistance
Financial security through competitive compensation, incentives and retirement plans
Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
Paid time off
401(k) retirement savings with a generous company match
The stability of a company with a record of strong financial performance and history of being actively involved in local communities
Learn more about our benefits that add real value to your life to help you live fully: http://www.abbottbenefits.com/pages/candidate.aspx
Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.
The base pay for this position is $18.65 - $37.35 per hour. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email corpjat@abbott.com
