Department: Marketing/Communications
About Us:
Ballard Spahr is a renowned national law firm with 750 lawyers and more than
500 business professionals and paralegals across 18 offices in the United
States. A career at Ballard Spahr offers a diverse group of mentors,
colleagues, and friends, and strong leadership that provides support and
encouragement for career growth.
Ballard Spahr LLP seeks a dynamic and successful marketing and business
development professional to join the Ballard Spahr team as a Proposal
Specialist supporting the firm's efforts to respond to request for proposals
within the guidelines of firm strategy, business development, and client
relationship management goals. The successful candidate will report directly
to the Senior Proposal Manager, while working collaboratively with lead
attorneys and Business Development Managers on strategy and positioning, as
well as key stakeholders across legal departments. This position can be remote
if located in a State with a Ballard presence.We are also considering
candidates from Seattle, WA, Portland, OR and Anchorage, AK.
Why Join Us?
Innovative Work Environment: Become part of a forward-thinking firm that
enjoys substantial support and visibility from the firm's executive
leadership.
Professional Development: Take advantage of continuous learning
opportunities and avenues for career growth.
Diversity, Equity, and Inclusion: Join a Business Resource Group and
share cultural, experiential, or job-related interests, experiences,
and/or backgrounds.
Impactful Contributions: Play a pivotal role in developing industry-leading
solutions that make a significant difference in legal practice and client
service.
Your Role:
As a Proposal Specialist within our Marketing & Business Development team
your responsibilities include but are not limited to:
Independently managing RFP responses
Interacting with Legal Pricing/Project Management, Risk Management,
Finance/Accounting, Human Resources, Information Systems, legal
administrative assistants, and partner firms to coordinate and complete
project
Being responsible for Persuit RFP intake, determining the relevant attorneys
and Business Development team members to be notified of the RFP request, and
identifying proposal support for the submission.
This position will maintain proposal milestones schedule such as issue and
review dates, kickoff meetings, planning sessions, drafting and
review, and delivery dates ensuring (i) full understanding of business
requirements and strategy; (ii) a smooth production process; (iii)
an intelligent, professional, accurate and compelling final product; and
(iv) timely delivery of the finished product. In addition, this position
will be responsible for the coordination of an experience database rollout.
What We're Looking For:
Growth Mindset: Self-motivated with a passion for continuous learning and
problem-solving.
Communication: Excellent writing, editing and proofreading skills, the
ability to communicate effectively with a high level of professionalism.
Detail-Oriented: Keen attention to detail with the ability to manage
multiple priorities and deadlines independently.
Project Management: Excellent planning, executing, completing and
controlling projects and have a solid understanding of the RFP and proposal
process in a law firm setting.
Client Service and Teamwork: Professional demeanor with exemplary client
service orientation and a team player who can work collaboratively with
multiple departments in the firm.
Required Experience:
A bachelor's degree, preferably with course work in marketing,
business, communications and/or writing with 3-5 years' experience in a
proposal role required, and experience at a law firm or other professional
services firm preferred. Exemplary client service and team work skills and a
strong proficiency with the Microsoft Office Suite with a basic understanding
of systems in general.
Ballard Spahr offers an excellent benefits package that includes medical,
fertility benefits, travel and lodging expenses, prescription drug,
dental, and vision coverage; life insurance, short and long-term
disability; 401(k) retirement savings plan with a firm contribution and
match; and a generous paid time off program. Additional benefits provided
are health care and dependent care flexible spending accounts, and a health
savings account; paid parental leave, firm subsidized emergency child and
elder care services; family and medical leave; employee assistance
program; and a pre-tax transportation program. The salary range for this
position is from $90,000 - $110,000 depending upon experience and location.
