SUPERVISING ADMINISTRATIVE ASSISTANT III
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SUPERVISING ADMINISTRATIVE ASSISTANT III
Salary
$97,552.32 - $131,464.32 Annually
Location
Los Angeles County, CA
Job Type
Full time
Job Number
Y0898B
Department
HEALTH SERVICES
Opening Date
03/25/2025
Description
Benefits
Questions
Position/Program Information
DEPARTMENT OF HEALTH SERVICES
EXAM NUMBER:
Y0898B
TYPE OF RECRUITMENT:
We encourage applications from everyone!
FILING DATES
The application filing period will begin on March 26, 2025, at 8:00 a.m. (PT) - Continuous.
We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.
ABOUT THE LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 25 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 600,000 unique patients each year, employs over 23,000 staff, and has an annual operating budget of 6.9 billion. For additional information regarding DHS please visitwww.dhs.lacounty.gov.
Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.
For more information about the amazing benefits offered by Los Angeles County, please visit us here: https//hr.lacounty.gov/benefits/
MISSION:
To advance the health of our patients and our communities by providing extraordinary care!
Essential Job Functions
Leads a team of administrative generalists responsible for front-end analysis, development, and preparation of departmental budgets, as well as defending the budgets prior to submission.
Directs the review and analysis of voluminous legislation and regulations which have a significant impact on the financing and operation of departmental programs; and makes recommendations on whether the department should support or oppose the proposed changes.
Plans, develops and recommends a comprehensive, department-wide management analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department.
Assumes, as assigned, responsibility for performing other specialized duties related to the overall management.
Participates fully in departmental program planning and providing skilled advice and solving problems of financing and staffing.
Directs and implements extensive studies of program costs and revenue, selling study techniques and the need for studies to departmental management, and influencing line management to accept realistic budgetary standards.
Recommends the control of appropriations within approved program; develops and explains budget adjustments and periodic allocation changes.
Supervises housekeeping functions of the department, such as accounting, supply and payroll.
Defends and attempts to persuade central staff agencies to accept and act upon recommendations once they have been approved by the department.
Oversees and handles cost studies for key departmental programs while coordinating cost control and cost analysis systems within the department.
Develops and directs departmental capital projects programs and long range facilities acquisition programs.
Requirements
MINIMUM REQUIREMENTS:
OPTION I: Five (5) years of experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel, two years of which need to have been in a supervisory capacity.**
*General administrative staff capacity is defined as: Assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives. For this exam, general administrative staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
**Specialized staff capacity is defined as: Staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field. For this exam, specialized staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
-OR-
OPTION II:Two (2) years of experience as aSupervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst.**
**Applicants who expect to qualify through experienceas aSupervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst need to have held that County payroll title for the required time.
Out-of-class and Withhold Information:
No withholds are allowed. Required experience and education need to be fully met at the time of filing, and clearly indicated on your application.For applicants who expect to qualify through OPTION I:If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements.For applicants who expect to qualify through OPTION II: No out-of-class experience will be accepted .
LICENSE:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
DESIRABLE QUALIFICATIONS:
Additional credit will be given to applicants who possess the following desirable qualifications:
Additional years of experience beyond what is indicated as part of the requirements to qualify.
A Bachelor degree or higher*** from an accredited college or university in Business Administration, Finance Administration, Health Care Management, Public Administration, Public Health Administration, Management, Public Policy, or Organizational Leadership.
*** To receive credit for your degree, include a copy of your official diploma, official transcript, or official letter from the accredited institution at the time of filing, or within 7 calendar days of filing your application online. Please submit documentation to " jhernandezgutierrez@dhs.lacounty.gov " and indicate your name, the exam name, and the exam number. The document should be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. For more information on our standards for educational documents, please visit:https://file.lacounty.gov/SDSInter/dhr/070812\PPG123.pdfandhttps://file.lacounty.gov/SDSInter/dhr/205105\PPG\123\ACE\Resource\Guide.pdf (https://file.lacounty.gov/SDSInter/dhr/205105\PPG\123\ACE\Resource_Guide.pdf%C2%A0) .
NOTE: We do not accept password-protected documents. Ensure documents are unlocked before attaching to the application or sending to the exam analyst.
Additional Information
EXAMINATION CONTENT:
This examination will consist of an evaluation of experience and education based upon application information, desirable qualifications and supplemental questionnaire, weighted 100%.
A passing score of 70% or higher on this examination to be added to the eligible register.
E LIGIBILITY INFORMATION:
Applications will be processed as they are received and added to the list accordingly.
Candidates who have passed the assessment are placed on a list in the order of their score group for a period of twelve (12) months. We will use this list to fill vacancies as they occur.
No person may compete in this examination more than once every twelve (12) months.
SPECIAL INFORMATION:
VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services (DHS) as they occur.
AVAILABLE SHIFT:
Appointees may be required to work any shift, including evenings, nights, weekends and holidays.
APPLICATION AND FILING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.
Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.
We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.
We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the following domains as approved senders to prevent email notifications from being filtered as spam/junk mail:
info@governmentjobs.com
noreply@governmentjobs.com
jhernandezgutierrez@dhs.lacounty.gov
New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Please access the following link for important Employment Information.http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf(Download PDF reader)
NOTE: If you are unable to attach required documents, You can also provide the documents to,jhernandezgutierrez@dhs.lacounty.govwithin seven (7) calendar days of filing online.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID, E-MAIL, AND PASSWORD:
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
ADA COORDINATOR PHONE: (323) 914-7111
CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922
DEPARTMENT CONTACT:
Jessica Hernandez Gutierrez, Exam Analyst
Telephone Number: (213) 288-7000
jhernandezgutierrez@dhs.lacounty.gov
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone tele@type equipment may leave messages by calling the tele@type phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.
Revised January 2025
For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)
01
The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.CHECK YOUR ANSWER CAREFULLY.
Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately.
Please read each question carefully and be as specific as possible when answering by including all the information requested.
The experience you claim in this Supplemental Questionnaire MUST be consistent with the experience listed in your application. Comments such as "see resume or application" will NOT be considered as a response.All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
I understand the above information and instructions.
02
EXPERIENCE REQUIREMENT FOR OPTION I
How many years of experience do you have in a general administrative staff* or specialized staff capacity** analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel.
*General administrative staff capacity is defined as:Assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives. For this exam, general administrative staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
**Specialized staff capacity is defined as:Staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field. For this exam, specialized staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
Less than 5 years.
At least 5 years, but less than 6 years.
At least 6 years, but less than 7 years.
At least 7 years, but less than 8 years.
I do not have this experience
No Experience
03
EXPERIENCE REQUIREMENT FOR OPTION I
Of the experience you selected in Question 2, how many of those year(s) were in asupervisory capacity***?
Less than 2 years.
At least 2 years, but less than 3 years.
At least 3 years, but less than 4 years.
4 or more years.
No Experience
04
EXPERIENCE REQUIREMENT FOR OPTION II
How many years of experience do you have holding the title(s) ofSupervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst.
Less than 2 years
At least 2 years, but less than 3 years.
At least 3 years, but less than 4 years.
4 or more years.
No Experience
05
If you indicated that you have experience for any Question 2, 3 and/or 4, to ensure you receive credit, youMUSTprovideALLof the following:
Payroll Title
Name of Employer/ Department / Bureau / Division / Section / Unit:
Name and Title of Supervisor:
Date(s) of Employment related to the above experience:FROM (mm/yr) - TO (mm/yr)
Hours worked per week
List of duties that clearly demonstrate your staff capacity assignments:
List all experiences that apply.
If you do not have any experience in this area, please @type "DOES NOT APPLY".
Failure to provide ALL the requested information above may result in disqualification of your application.
06
FOR CURRENT OR PREVIOUS LOS ANGELES COUNTY EMPLOYEES ONLY
If you have been or currently are a county employee, please enter your County of Los Angeles Employee Number in the space below:
If you are not a county employee, please @type "DOES NOT APPLY".
07
Do you possess a Bachelor degree or higher from an accredited college or university in Business Administration, Finance Administration, Health Care Management, Public Administration, Public Health Administration, Management, Public Policy, or Organizational Leadership?
In order to receive credit for the degree,you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution at the time of filing, or via email to jhernandezgutierrez@dhs.lacounty.gov within 7 calendar days of filing your application online.
NOTE: We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. The document should be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. Foreign studies must be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States. (See Accreditation Information under Employment Information).
Yes, and I have attached proof of my degree to my online application.
Yes, and I will email proof of my degree within seven (7) calendar days of my application submission to jhernandezgutierrez@dhs.lacounty.gov.
Not Applicable
Required Question
Employer
County of Los Angeles
Address
**
Los Angeles, California, 90010
Website
http://hr.lacounty.gov
Please verify your email addressVerify Email
