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Administrative Assistant for Early Intervention Program
ELW-20518 | Posted 03/24/2025
Philadelphia, Pennsylvania
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Administrative Assistant for Early Intervention Program
ELW-20518 | Posted 03/24/2025
| Philadelphia, Pennsylvania
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Job Description
Pay Range:
$21.50 to $26.44 Per Hour
Schedule:
Monday through Friday 8am to 4pm
POSITION SUMMARY: The administrative assistant provides business-related support to the Director, Early Learning Services. This position contributes to the efficiency of Early Learning Services by providing personalized, timely administrative support and coordinating office activities and operations to ensure compliance to company and program policies and procedures.
DUTIES AND RESPONSIBILITIES:
Provide a welcoming environment, including but not limited to, answering all calls professionally and timely, greeting each visitor and staff member with openness
Receive, triage, and direct incoming calls to the Director in a patient, professional, and courteous manner
Triage Director's emails and requests for meetings, answer questions efficiently and escalate to Director as needed
Document staff, agency, and community partner requests/issues to ensure follow-up and/or resolution
Schedule appointments, and maintain and update Director's daily calendar
Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
Create agendas for meetings; travel to and attend meetings with Director at various locations, take notes, and provide minutes; maintain confidentiality of highly sensitive information
Create/revise PowerPoint presentations as needed
Perform financial tasks to include processing invoices and purchase requisitions
Create/update spreadsheets, records and databases, including but not limited to, personnel, financial, and other data as required
Analyze documents, prepare executive summaries, draft communications, and submit timely research reports as needed
Perform other duties as assigned
IMMEDIATE SUPERVISOR: Director, Early Learning Services
DIRECT REPORTS: None
CONTACTS: Elwyn staff, provider agency staff and contractors, state and local government officials, funding agency representatives, community partner staff
EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS:
Associate Degree or specialized training in administrative/office work preferred
Two (2) years' experience in an administrative setting required, experience in a corporate/administrative setting preferred
Demonstrated ability to work effectively as part of a team
Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities
Demonstrated strong attention to detail
Demonstrated strong time management and organizational skills
Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills and strong organizational skills
Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Must have current, valid driver's license in state of residence, three (3) years' driving experience in the United States, and acceptable driving record
PHYSICAL DEMANDS/ENVIRONMENTAL PROFILE: See Physical Demands Checklist below which represents the general physical demands and environment conditions to which the employee holding this position must meet, in addition to the duties and responsibilities listed above, to successfully perform the essential functions of this job. Elwyn will engage otherwise qualified candidates for this position whose disabilities may require reasonable accommodations to enable an individual to perform the essential functions.
Elwyn reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract.
Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.
ELW-20518
Job Details
Job TitleAdministrative Assistant for Early Intervention Program
Alternate Locations
5548 Chestnut Street, Philadelphia, Pennsylvania 19139
Full-Time/Part-TimeFull-time
Elwyn is an Equal Opportunity Employer. EOE AA M/F/Vet/Disability
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
