Executive Assistant Nonexempt - AdventHealth Medical Group
All the benefits and perks you need for you and your family:
Benefits from Day One
Paid Days Off from Day One
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full-time
Shift: Monday-Friday 8-5pm
Location : 12470 Telecom Dr, Tampa, 33637
The role you'll contribute:
The Executive Assistant position is responsible for fully supporting assigned Executive and other Directors within the department. Position is responsible for performing administrative and secretarial duties within the department. This position is responsible for complete management of the executive/directors calendars, including but not limited to scheduling appointments, coordinate all arrangements for meetings, conferences, and travel. Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes and @types letters and correspondence. Answers phones and delivers outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.
The value you'll bring to the team:
Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.
Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time. Position works collaboratively with other administrative and executive staff throughout the hospital system, the community, etc.
Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
Assists with developing the annual operating budgets and supports the strategic planning process.
Maintains the department invoice process including receiving, validating, filing, and processing invoices for payment. Assists with troubleshooting on invoices and helps prepare monthly expense reports.
Maintains department supplies and orders supplies within budgeted dollars.
The expertise and experiences you'll need to succeed:
Minimum qualifications :
· High School or equivalent
· Associate's Degree or some combination of formal education and relevant work experience
· Bachelor's Degree or some combination of formal education and relevant work experience
· 3 experience of secretarial/administrative work
· Driver License, Valid and in State
Preferred qualifications:
· 3 of executive assistant experience in healthcare operations
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Physician Services
Organization: AdventHealth Medical Group West FL
Schedule: Full-time
Shift: 1 - Day
Req ID: 25009533
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
