Description
We are in search of an Administrative Assistant to join our team located in Overland Park, Kansas. This role will revolve around providing clerical and administrative support within an architectural firm. The Administrative Assistant will be responsible for managing various aspects of administrative tasks, facilitating the smooth operation of the department. This position offers a short-term contract employment opportunity, with possibility of long-term or contract to hire.
Responsibilities:
Accurately process data inputs and updates into various databases, spreadsheets, and digital systems
Coordinate and manage team and consultant site visits for clients
Respond to and resolve administrative inquiries and questions
Manage team access to the client portal and project management system
Retrieve information as requested from records, emails, and other related documents, preparing written summaries of data when needed
Maintain filing systems as assigned
Run weekly reports for projects and distribute them to the team
Update project schedules in the client portal and internal project management system
Organize the distribution of plans to AHJs for permit submittal
Facilitate the submittal and review process with the internal project team
Handle the change orders process with the client, submit, track, and distribute approvals to internal and external stakeholders.
Requirements - Possess strong skills in answering inbound calls, ensuring clear communication and resolution of queries.
Demonstrate excellent customer service skills, building and maintaining positive relationships with clients.
Proficient in data entry, maintaining accuracy and efficiency in processing information.
Skilled in email correspondence, ensuring detail oriented and timely communication.
Must be proficient in Microsoft Excel, creating and maintaining spreadsheets and databases.
Experience using Microsoft Outlook for email management, calendar scheduling, and task management.
Proficient in creating presentations using Microsoft PowerPoint.
Ability to create, edit, and format documents using Microsoft Word.
Experience in scheduling appointments, coordinating meetings, and managing calendars.
Knowledge of Bluebeam Revu, demonstrating ability to review and edit project plans and documents. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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