Description
We are in search of an Administrative Assistant for our Private Equity client located in Santa Monica. As an Administrative Assistant, your main role will involve providing exceptional support to our accounting team, organizing and scheduling meetings, and handling detailed corporate expenses.
Responsibilities
Providing superior administrative assistance to the accounting team when needed
Managing the coordination and scheduling of meetings, confirming appointments, and resolving any scheduling issues
Overseeing the completion of detailed corporate expenses, including tracking receipts and reimbursements for the company's American Express card
Assisting the firm with monthly expense submissions in Concur, as well as following up with employees for pending reports or modifications
Preparing documents and collaborating with relevant departments to format, edit, and proofread. Coordinating printing for presentations, proposals, and other client deliverables
Managing office supplies and lunches, maintaining the kitchen and conference rooms, and performing other facility duties as assigned
Submitting and coordinating building maintenance requests
Assisting with entity formation tasks such as obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts
Developing an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions
Liaising with internal legal, compliance, tax accounting, investment teams, and external legal counsel to obtain and provide necessary information
Undertaking special projects as assigned.
This is a fully onsite role in Santa Monica. Hours are 8:30 - 5:30PM, Monday - Friday. Pay is up to $65k, based on experience. A degree as well as 3+ years of experience required
Requirements - Proven experience in answering inbound calls, demonstrating a detail-oriented and customer-centric approach.
Strong customer service skills, with the ability to handle queries and complaints effectively.
Proficiency in data entry, ensuring accuracy and attention to detail.
Demonstrable experience in email correspondence, maintaining a high standard of detail orientation and efficiency.
Experience with both inbound and outbound calls, showcasing excellent communication skills.
Proficient in Microsoft Excel, with the ability to create spreadsheets, charts, and pivot tables.
Proficiency in using Microsoft Outlook for managing emails, calendars, contacts, tasks, and notes.
Excellent skills in Microsoft PowerPoint, with the ability to create engaging presentations.
Highly skilled in Microsoft Word for creating, formatting, and editing documents.
Experience in scheduling appointments, managing calendars, and coordinating meetings.
Basic office skills including filing, photocopying, faxing, and managing office supplies. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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