Job Title: Administrative Assistant
Job Description
We are seeking a diligent and organized Vendor and Supplier Management Specialist (Administrative Assistant) to join our dynamic team. This role involves managing trade partner relationships, ensuring compliance, and supporting contracting processes. The ideal candidate will have strong attention to detail, excellent time management skills, and the ability to convey complex information clearly.
Responsibilities
Collect and submit required insurance documentation from suppliers and vendors through standardized outreach processes.
Evaluate vendor/supplier insurance compliance status using semi-automated reporting processes.
Identify process improvement opportunities and support their implementation as needed.
Manage time efficiently to execute workload.
Recognize situations requiring escalation, such as repeated deficient documentation or credit holds.
Support the creation of new supplier/vendor agreements and review submitted documents for completeness.
Regularly review and update system data for accuracy.
Utilize systems for the creation and management of contracts.
Manage trade partner setup and management through the vendor portal.
Process requests from field partners and offices to change vendor/supplier hold status.
Update vendor/supplier data through Service Now.
Essential Skills
Proficient in document control and administrative support.
Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
Excellent verbal and written communication skills.
Strong attention to detail and organizational skills.
Ability to manage vendor contracts and collect certificates of insurance.
Experience with document management, contract management, and supplier management.
Familiarity with DocuSign, medical records, legal assistance, and insurance verification.
Additional Skills & Qualifications
Spanish bilingual is a plus.
Experience in data entry and maintaining data integrity.
Strong analytical skills.
Work Environment
This position is onsite with hours from 9 AM to 6 PM, Monday to Friday.
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tampa,FL.
Application Deadline
This position is anticipated to close on Apr 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
