This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12658498 Our client, a leading
architecture and design firm, is seeking a proactive and detail-oriented
Executive Administrative Coordinator to support the Founding
Partner, proposal development, and project coordination. This role
offers the opportunity for growth while providing administrative
assistance and facilitating client and consultant engagement. If you
thrive in a fast-paced environment and have a passion for organization,
this position is perfect for you!
Primary Responsibilities:
Provide administrative support to the Founding Partner, handling
correspondence and organizational tasks
Organize and track proposal documents with precision
Prepare and review contracts, including AIA Owner/Architect and
Architect/Consultant agreements
Participate in preparing responses to Requests for
Proposal/Qualifications
Coordinate project documentation, align project schedules, and
support internal communication
Manage insurance certificates and client/consultant engagements
Maintain a structured electronic filing system
Contribute to marketing strategy and promotional material
development
Ensure high standards of written communication and attention to
detail
Qualifications:
3+ years of administrative experience, preferably in an
architectural, design engineering, construction or real estate
setting
Proficiency in Microsoft Suite, especially Excel and Word
Familiarity with Google Apps (Sheets, Docs) and Deltek Vision is
beneficial
Highly motivated, dependable, and able to multitask efficiently
Proposal experience is preferred but not required
Benefits: Includes a comprehensive employee benefits package
includes medical, dental, and vision insurance, an annual bonus, 401(k)
matching, and participation in our Employee Stock Ownership Plan (ESOP).
Additionally, we offer tax-free commuter benefits, a discounted Divvy
membership, and the flexibility of a customizable work schedule to
support work-life balance.
Beacon Hill is an equal opportunity employer and individuals with
disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or
conviction records will be considered for employment in accordance with
the Los Angeles County Fair Chance Ordinance for Employers and the
California Fair Chance Act.
If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following link into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your
opportunity for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.
Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal,
Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited
to, medical, dental, vision, and federal and state leave programs as
required by applicable agency regulations to those that meet
eligibility. Upon successfully being hired, details will be provided
related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
