Description We are offering a long term contract employment opportunity for an Administrative Assistant in Tampa, Florida. The role is in the property management industry and the workplace is a traditional office setting.
Responsibilities:
Ensure efficient handling of mail, which includes checking, sorting, and distributing to relevant departments.
Accurately enter data and invoices into the system.
Oversee the processing of certificates of insurance.
Manage tenant communications and word orders.
Schedule repair work as needed.
Handle uploading of invoices.
Maintain a well-organized filing system.
Utilize Microsoft Office tools for various tasks.
Provide excellent customer service, including answering inbound calls and correspondence via email.
Utilize Yardi Property Management software, if available.
Ensure the smooth operation of inbound and outbound calls.
Schedule appointments as required. Requirements - Proficiency in answering inbound calls and managing both inbound and outbound communications.
Strong customer service skills and the ability to handle customer inquiries and complaints effectively.
Demonstrated ability in data entry, with a high level of accuracy and attention to detail.
Experience in email correspondence, including drafting, sending and organizing emails.
Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
Ability to schedule appointments, coordinate meetings, and manage calendars.
Familiarity with Yardi, Yardi Property Management, and Yardi Software, or similar property management software.
Experience in handling bulk mailings and department mail, ensuring timely and accurate delivery.
Demonstrated skills in paper filing and organization, with the ability to maintain a systematic and efficient filing system.
Experience entering invoices, tracking expenses, and managing financial records. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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