Description
Summary
This Legal Administrative Assistant (LAA) is a member of a multi-practice
LAA team. The Team is responsible for producing a variety of work product
related to the attorney/client interface. This includes, but is not
limited to, the production of documents; the management of time entry;
e-filing; binders; coordination and facilitation of travel plans,
meetings, electronic and face-to-face communications; handling of incoming
and outgoing mail and other correspondence; expense entry; and file
maintenance. The LAA must be able to work effectively with a variety of
professionals, including, attorneys, paralegals, staff, and clients.
LAAs report to the Denver Office Manager. Day to day work is coordinated by
the Team Lead.
Please submit your application by no later than 45 days following the posted
date. Applications received after this date may not be considered.
Required Education & Experience
High School diploma or equivalent.
3-4 years of LAA experience or equivalent.
Strong computer skills required with Microsoft Word and Outlook, as well as
with file document management tools such as FileSite or WorkSite.
Preferred Education & Experience
College or business school.
Prior experience in the assigned practice area(s).
Strong computer skills.
Law firm experience preferred.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions. In order to perform one (1) or more
essential functions of this role, a minimum of three (3) days in the
office is required.
Legal Administrative Support (75%)
Responsible for typing and modifying legal documents accurately and within
requested timeframes for assigned legal group, prioritizing work among
assignments and meeting specific deadlines on projects.
Coordinates lengthy and complex document preparation with Work Product Support
Services as needed.
Prepares documents for e-filing as required.
Reviews and routes incoming mail. Prepares and processes outgoing mail and
faxes, arranging for specialized mail or messenger services as required.
Ensures that all attachments, exhibits and enclosures are included.
Maintains paper and electronic files in compliance with current policies.
Works with Information Governance to create and maintain client files and
indexes.
Marks case or matter related documents as needed with filing instructions to
ensure proper filing.
Performs routine filing and retrieves files as needed.
Maintains chronological files and administrative files for assigned attorneys.
Responsible for professionally managing incoming calls, including client
calls, assisting in coordinating timekeeper calendars, expense reports,
travel, and meeting arrangements.
Coordinates specific client dates with the Calendar/Docket Department as
needed.
Prepares and processes new matter forms.
Receives and screens phone calls and takes messages as required.
Receives and directs clients and visitors.
Schedules meetings and arranges for conference rooms and meals.
Maintains and updates contact names and addresses in the contact database.
Communicates effectively with clients and with others in the Firm.
Is proactive in anticipating the business needs of the assigned attorneys;
plans ahead and meets deadlines.
Client Billing Coordination (20%)
Prepares daily time entries for assigned attorneys utilizing Firm approved
narrative guidelines, and submits in a timely manner to Accounting.
Prepares expense reimbursement/disbursement requests.
Coordinates client billing matters with Accounting billing staff,
attorneys, and clients; prepares billing letters and other requested
client financial updates; assists attorneys with tracking and monitoring
alternative fee arrangements; assists attorneys with automation,
tracking, and monitoring of matter budgets.
General and Administrative (5%)
Proactively demonstrates effective teamwork and provides assistanceto other
LAAs as time permits.
Works cooperatively with other departments and individuals in the Firm.
Performs other duties as assigned by core practice group.
Competencies
Strong verbal and written communication skills.
Self-motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment
to meeting deadlines, and ability to multitask in a fast-paced and dynamic
environment.
Strong professional, independent thinking skills with strength in problem
solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular... For full info follow application link.
AAP/EEO Statement
Stinson LLP is an equal opportunity employer. We encourage qualified
minority, female, veteran, disabled and other diverse candidates to
apply and be considered for open positions. We offer a competitive
compensation and benefits package.
Stinson LLP is a federal contractor. Information gathered through applicant
Voluntary Self-Identification will be used periodically with various
government agencies for statistical reporting and to measure the effectiveness
of our Affirmative Action and EEO outreach efforts. All information is
requested on a voluntary basis and will be kept confidential. We will not
discharge or in any other manner discriminate against employees or applicants
because they have inquired about, discussed, or disclosed their own pay or
the pay of another employee or applicant.
Applicants with a disability that are in need of an accommodation to complete
