Administrative Assistant - Supply Chain - Req #5033-8893

Hearthside Foods Solutions • Geneva, IL • 2w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12635652 JOB SUMMARY

The Administrative Assistant - Supply Chain provides assistance to the department by organizing and utilizing resources that support operation. Performs clerical and administrative duties, and provides reception support including answering telephones, making appointments, greeting clients and visitors. This position reports to the Supply Chain Manager.

JOB DUTIES

Duties may include, but are not limited to the following:

Greets and admits visitors, customers and applicants into the

facility at the reception desk, ensuring that they are made aware of Good Manufacturing Practices (GMPs)

Answers and routes incoming telephone calls

Maintains, orders and distributes office supplies while monitoring

the budget

Maintains paper and electronic files

Performs data entry as required

Compiles reports as required/requested

Prepares weekly production orders and scans to drive

Compiles and summarizes data using established methods and with

close direction

Composes correspondence, proofreads documents, and prepares

presentations

Coordinates meetings including scheduling conference rooms,

preparing materials and ordering refreshments

Coordinates and maintains calendars

Sorts and distributes mail

Other clerical and office support activities as directed

REQUIRED KNOWLEDGE & COMPETENCIES

Knowledge of:

Good Manufacturing Practices (GMPs)

Manufacturing Environment including hazards, safety requirements,

logistical requirements

Skill in:

Successfully analyzes and presents data to multiple levels of the

organization

Ability to:

Communicate effectively both verbally and in writing

Successfully multi-task

Prioritize work based on short and long term objectives

Proficiency in:

MS Office Suite

MINIMUM QUALIFICATIONS

High School diploma or GED

Ability to read, write, perform basic mathematics, and the ability

to learn computer technology and verify accuracy of data

Minimum 6 months experience in a clerical or customer service role

Computer proficiency including Microsoft Office Suite (Word, Excel,

Outlook, Teams)

Must be able to read, write, understand and speak English; Bilingual

Spanish preferred

PHYSICAL REQUIREMENTS

Sitting at a work station for extended periods of time

Stand, walk, climb stairs on an infrequent basis

Must be able to lift 20 pounds on an infrequent basis

WORK ENVIRONMENT

Work is primarily done in an office setting

Infrequent multi-level production environment exposure which

includes noise, dust, moving machinery, forklifts, and fluctuations in temperature

Sponsorship for work authorization is not available for this position. It is the candidate\'s responsibility to ensure they are legally authorized to work in the location to which they apply.

The pay range for this full-time, salaried position is \$35,764 - \$53,646/year. Individual base pay depends on work location and additional factors such as experience, job-related skills, and relevant education or training. The position is eligible for a discretionary annual incentive based on company and individual performance. We offer a comprehensive benefits package including health, dental, 401k and wellness benefits beginning on the first day of employment.

This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location.