Description We are offering a contract to permanent employment opportunity for an Administrative Assistant in Ventura, California, United States. The successful candidate will be responsible for ensuring the smooth operation of our office by performing a variety of administrative tasks.
Responsibilities
Accurately entering data from invoices and other financial documents into our internal systems.
Keeping physical and digital filing systems well-structured and up-to-date with invoices, correspondence, and other administrative records.
Ensuring all documents are tracked and followed up on to complete records and filing correctly.
Providing a range of clerical support functions, such as photocopying, scanning, and preparing documents.
Assisting with the management of schedules and calendars, including the organization of internal meetings and filing deadlines.
Coordinating the receipt and sending of mail and deliveries, making sure documents are distributed promptly.
Safeguarding the confidentiality and security of sensitive financial and administrative records.
Preparing basic reports or summaries based on invoice entries to support department leadership.
Monitoring and replenishing office supplies related to administrative and filing tasks.
Carrying out other administrative duties as assigned to ensure the smooth running of the office. Requirements - Minimum of 3 years of experience in an administrative role
Proficient in answering inbound calls and managing inbound/outbound calls
Excellent customer service skills
Experience with data entry tasks
Capable of managing email correspondence effectively
Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
Experience in scheduling appointments
Strong communication and organizational skills
Ability to multitask and prioritize work
Attention to detail and problem-solving skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
