Description We are in search of a proficient Administrative Assistant to join our team in the Hi Tech Engineering industry, located in Charlotte, North Carolina. As an Administrative Assistant, you will be responsible for a range of administrative duties including maintaining precise customer records, processing customer applications, and managing customer inquiries. This role provides a contract to permanent employment opportunity.
Responsibilities:
Manage and redirect incoming phone calls in a detail oriented manner
Ensure the office and kitchen are ready and well-maintained daily
Carry out complex and confidential administrative tasks within the Human Resources Department
Oversee the creation and distribution of letters, reports, and other materials
Supervise the purchase and upkeep of office equipment and supplies
Organize internal and external mail distribution
Plan travel and accommodation for employees, including negotiation of direct billing with hotels
Keep track of employee calendars and schedules during their travel
Supervise phone system and phone carrier
Organize and manage the mailing of marketing materials
Schedule meetings and conference calls
Greet and screen office visitors
Maintain the cleanliness of facilities including offices, conference rooms, and workspaces
Organize arrangements for trade shows, including booth rental and shipping
Support Purchasing, Accounting, and Project Management as needed
Supervise the maintenance of office appliances and equipment, including copier and HVAC
Conduct annual inspections with the fire marshal and monitor progress on any violations. Requirements - Proven experience in answering inbound calls.
Demonstrated customer service skills.
Proficiency in data entry tasks.
Experience with email correspondence.
Ability to manage both inbound and outbound calls.
Expertise in Microsoft Excel.
Familiarity with Microsoft Outlook.
Proficiency in using Microsoft PowerPoint.
Strong skills in Microsoft Word.
Experience in scheduling appointments. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
