POSITION: Title Transfer Clerk-Administrative Assistant

DUTIES: Oversees the responsibilities of transferring ownership(s) of all real property in Prowers County. Is responsible for processing all title conveyance documents and other legal documents received from the Prowers County Clerk's Office and any other sources. Must provide a copy of conveyance documents, which transfer commercial and industrial property to the individual(s) responsible for personal property records. Must review Real Property Transfer Declarations (TD-1000) filed with deeds bearing a documentary fee. Send penalty notification to grantees of deeds filed with incomplete or missing TD-1000's. Is responsible for processing all documents received from any outside source, including, but not limited to, the processing of all Abatements and Refunds. Handles correspondence and requests for information as directed. When necessary, assists the Assessor in: completing the Certification of Values to Taxing Entities; extending the mill levies to the computer in preparation of the Tax Roll and Tax Notices; the processing of: Notices of Valuation, Special Notices of Valuation, Notices of Determinations and other public information that might be necessary. Manages, maintains and balances department assets; i.e., Plat Maps, copies, etc. Is responsible for maintaining a complete accounting of all office furniture and equipment and providing an inventory of the same as requested. Is responsible for maintaining a complete accounting of all monies received by the office for copies, maps, services, etc., including the timely deposit of said monies, to the proper accounts, with the Treasurer's Off Oversee the inventory and replacement of all office supplies. Assists the Personal Property and Severed Mineral clerk when necessary. Attends seminars at the direction of the Prowers County Assessor. Schedules property valuation appeals as necessary. Is responsible for the training and cross training of administrative personnel. Answers the phones and assists with public inquiries. Assists with the GIS department when property splits and property boundaries are changed. Is responsible for the daily/weekly/monthly backup of all computer data. Is responsible for learning and maintaining the administrative capacities of the Assessor/Treasurer Office's Computer Vendor. Is responsible for maintaining an orderly filing system of all property records, with the assistance of the other staff members. Is responsible for balancing the Real Property Abstract on a monthly basis. Furnishes to the Colorado Department of Revenue a list of nonresidents of Colorado owning property within Prowers County (i.e. non-resident ownership list) as mandated by C.R.S. Is responsible for maintaining the records of all Exempt Properties and providing a list of the same as required and requested. Is responsible for the retrieval of all Assessors' Office related correspondences in the absence of the Assessor and Deputy Assessor/Chief Apprai Is responsible for performing any other duties as may be reasonably required to meet the demands of the public and, assist in maintaining the appearance of the Office as a professional workplace.

REQUIREMENTS: High School Graduate, Diploma or Equivalency Required experience is a minimum of three to five years' employment in the Assessor's Office without interruption, or related work experience as a Title Clerk. Must be a resident of Prowers County.

PREFERRED SKILLS: Must possess advanced computer and math skills. Must be accurate, detailed and organized in all aspects of the job requirements. The ability to read and understand legal descriptions and maps is imperative. Legible handwriting is required. Must have the ability to effectively manage stress.

WAGE: $18.00 - $20.00 hourly

SHIFTS: Full Time, Monday - Friday, Office open during typical business hours

JOB SITE: Prowers County, CO

BENEFITS: Comprehensive benefits package including Medical, Dental and Vision Benefits, Flexible Spending/Health Savings Account, 401(a) with employer match, 457(b) Deferred Compensation, paid time off including vacation, sick and holidays.

APPLICATION INSTRUCTIONS: If you meet the minimum requirements for this position, please click on How to Apply' to view application information. You must be registered with Connecting Colorado to view the application information (registration is available at no cost).

Prowers County Clerk & Recorder

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Title Transfer Clerk - Administrative Assistant