Description
JOB TITLE: Administrative Assistant / Intake Coordinator
DEPARTMENT: Seattle ARP (Men's Adult Rehabilitation Program)
STATUS: Regular Full-Time, Non-Exempt
REPORTS TO: Administrator for Business/Officer
PAY RATE: $22.50 per hour
MISSION STATEMENT:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.
MINIMUM REQUIRMENTS - EDUCATION AND WORK EXPERIENCE:
BA in a Social Service field preferred
Two (2) years of related experience.
Must be able to pass a criminal background check.
Valid State of Washington Driver's License and ability to pass a Motor Vehicle Report and driving criteria.
ESSENTIAL JOB DUTIES:
Conduct screening interviews with applicants seeking admission to the Men's ARP program, conferring with referral agents, and requesting necessary background information. Make admission decisions based on personal interviews and written information.
Process admitted Participants by orienting them to the program, explaining rules and regulations, obtaining necessary signatures, and initiating case record folders. Dispense canteen and ID cards, clothing requisitions, and take personal inventories. Arrange dormitory assignments and interviews.
Refer rejected applicants to more appropriate community agencies and institutions.
Maintain ongoing contact with current and prospective referral sources to ensure an adequate level of referrals and maintain program integrity.
Prepare Participant electronic files and statistical reports required by program policies.
Prepare weekly "Case Management and Staff Meeting" reports as assigned.
Attend inter-agency meetings and conferences as needed.
Maintain records of medical and psychiatric appointments as required.
Prepare and distribute daily appointment records listing all Participant appointments within and outside the program.
Prepare Participant case folders with appropriate forms as required by SUDP Counselors.
Maintain overall maintenance and security of closed files as assigned.
Maintain confidentiality for the operation of the Men's ARP recovery program.
Obtain written approval from the supervisor for any overtime work.
Regularly meet and work with male participants specifically for employment and housing services.
Conduct observed urinalysis (UA) for male participants as required, maintaining professionalism and respect for all involved.
Develop and monitor goals with Participants directly related to employment and housing.
Provide transportation for Participants to meetings, medical appointments, program-related events, and other TSA locations as needed.
Maintain and update employment and housing plans accordingly.
Develop and maintain FCS billing requirements and deadlines.
Manage the status of FCS accounts and balances and identify inconsistencies.
Write thorough reports on billing activity with clear and reliable data.
Assume the responsibility of receiving and sorting incoming payments with attention to credibility.
Review and verify the accuracy of billing and supporting documentation as required.
Ensure timely and accurate preparation and delivery of weekly Participants invoicing.
Ensure timely and accurate completion of all month, quarter, and year-end reports.
Update accounts receivable database with new accounts or missed payments.
Attend FCS & Amerigroup meetings and conferences as needed.
May be required to drive in support of the Men's ARP program activities and events, as needed.
Perform other duties as assigned by the supervisor, Administrator, or designated representative.
PHYSICAL REQUIREMENTS:
Ability to sit, walk, stand, bend,
