Administrative Assistant

Robert Half • Jersey City, NJ • 1d ago

Description

We are seeking a dedicated and reliable On-site Event Support Coordinator to assist in the seamless execution of events for approximately 2 months in downtown Jersey City.

Responsibilities:

Direct participants to their rooms, provide information, and respond to inquiries.

Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.

Assist instructors and speakers with their needs:

Greet speakers and direct them to be mic'ed up

Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team)

Make announcements as needed

Room is set up as required

Assist with mic running during Q& A sessions

Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.

Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.

Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.

Assist with real time updates to participants and agenda changes in the event management software.

Requirements

Previous experience in customer service and event support.

Excellent communication and interpersonal skills.

Ability to work as part of a team and handle multiple tasks efficiently.

Strong organizational skills and attention to detail.

Ability to remain calm and professional in a fast-paced environment.

Business casual attire required.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.